Scheduler, Office of the CEO

Scheduler, Office of the CEO

Location: Washington, D.C. | Hybrid

About Laurel Strategies

Laurel is a leadership advisory firm built for an era of constant complexity, where business decisions are inseparable from communications, geopolitics, government dynamics, and capital markets. We were founded over a decade ago to serve global CEOs who recognized that traditional advisory models such as PR, consulting, investor relations, and government affairs operating in silos no longer work. Laurel integrates these disciplines into a single, high-trust advisory model.

We partner with CEOs, founders, investors, philanthropists, university presidents, nonprofit leaders, and other institutional leaders on their most consequential priorities, shaping strategy, narrative, and stakeholder engagement across business, media, policy, and markets. Our work spans strategic advisory, communications, geopolitical insight, government affairs, and investor relations, helping leaders anticipate risk, navigate complexity, and drive outcomes.

We operate as both advisors and operators, sitting alongside leadership teams to think through critical decisions while executing across communications, media, and relationship-building. Our global network of policymakers, investors, media leaders, and influential voices allows us to unlock access, build durable partnerships, and position our clients to lead on the issues that matter most.

Scheduler Job Purpose: Provides logistical and administrative support to the Office of the CEO, including CEO. Support includes but is not limited to scheduling meetings and travel, tracking incoming scheduling requests and deliverables, and “keeping the trains running on time” by monitoring consistently changing schedules down to the minute.

This position is perfect for the experienced administrative professional who sees scheduling as an opportunity-filled puzzle to be solved, thrives in a fast-paced environment, and is motivated by an “all hands on deck” culture. Discretion, good judgment, and attention to detail are absolutely critical to success in this role.

Scheduler Job Duties:

• Administrative support including scheduling, tracking and responding to internal and external correspondences, and daily logistical coordination.
• Provides administrative and logistical support to the senior leadership team.
• Coordinating complex domestic and international travel
• Track rapidly-changing schedules and ensure meetings run on time, including providing 10-minute time checks ahead of all scheduled meetings; must be agile and able to coordinate minute-by-minute changes with multiple parties.
• Consistently reconfirm meetings and logistical details, and ensure principals have all necessary briefing materials in advance, to ensure smooth transitions between back-to-back meetings.
• Draft scheduling-related correspondence.
• Contribute to the development and implementation of task and workflow tracking systems and processes across the firm.
• Provide basic recordkeeping and manage expense reporting.
• Maintain supplies inventory and other miscellaneous office management duties.
• Continuously building and maintaining contact databases.
• Ability to frequently work outside of standard business hours as needed. This is not a 9-to-5 role.

Skills/Qualifications:

• Bachelor's degree or equivalent
• Strong organizational skills and attention to detail
• Excellent oral and written communications skills.
• Experience in a client service-focused environment.
• Demonstrated team player.
• Must be able to multitask and handle time-sensitive matters while continually advancing medium- and long-term tasks.
• Apply critical thinking skills, sound judgment, and creativity in problem-solving
• Technology/computer skills.
• Professionalism, discretion, and confidentiality.
• Composure under pressure, relentless desire to problem-solve and a positive, can-do attitude

All applicants should attach a cover letter to their resume submission. Thank you!