Administrative Assistant

Time management skills and ability to multi-task

Great attention to detail and accuracy in paper-work

Planning, organizing and prioritizing projects

Teamwork and independent working capabilities

Ability to monitor and gather information

Job Description – Administrative Assistant

DESCRIPTION

Job Title: Administrative Assistant Position Type: Hourly
Department: Administration Starting Wage: $21.00 Hourly

Reports to: Director of Operations Starting Hours: 8:00 a.m. – 4:30 p.m.

PURPOSE AND EXPECTATIONS

Under general supervision, this job consists of supporting administration, production, purchasing and some human resources duties by completing office related tasks. These supporting tasks will be defined in the responsibilities listed below.

RESPONSIBILITIES

·· Manage the phone system including greetings, etc.

· Manage phone calls and correspondence (e-mail, letters, packages, etc.)

· Accept and direct incoming phone calls

· Coordinate office activities

· Data Entry

· Receive and direct visitors/clients

· Develop and maintain office procedures

· Provide general administrative and clerical support

· Develop and maintain ISO 9001 & ISO 13485 quality certifications including mailing, scanning, faxing, and copying

· Create and update records and databases with personnel, financial, and other data

· Work with General Manager for ordering of supplies and obtaining PO’s

· Initiate new customer, vendor, and supplier process forms

· Management of electronic and hard copy filing systems

· Plan meetings and take detailed minutes

· Successfully schedule and oversee audits

· Promote our services to new potential customers

· Create documents and processes for company

· Maintain accounts payable/receivable system for customers by recording the data into a form and invoicing, PO’s, etc.

· Order Acknowledgement

· Maintain, receive, and organize office supplies

· Perform shipping and receiving duties

· Hubspot Lead

· Light cleaning duties

· Clean room particle testing

· Assist as back-up operator at times

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Experience
Required: Expert level at File Manager, organizing, copying, pasting & moving electronic files on a Windows computer, Microsoft Office: Word, Excel, Outlook, PowerPoint

Clerical and administrative procedures and systems (filing and record keeping - both electronically and hard copy)

Principles and practice of basic office management

Good written and verbal communication

Experience working with computers, scanner/copy machine, telephone system

Preferred:

Basic ISO 9001:2015 understanding, Basic ISO 13485:2016 understanding

Skills
Required:

Time management skills and ability to multi-task

Great attention to detail and accuracy in paper-work

Fantastic soft people skills and quality communication

Planning, organizing and prioritizing projects

Teamwork and independent working capabilities

Ability to monitor and gather information

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person

Salary : $21