Administrative Specialist I/II - Office on Aging

Overview

At the Larimer County Department of Human Services, we strive to be responsive and provide timely resources in partnership with our community so individuals and families are healthy, supported, and safe. We are seeking a highly motivated, innovative, and enthusiastic staff member to join our Operations and Organizational Development Division as an Administrative Specialist I/II for the Office on Aging.

In this role, you will support the Office on Aging team and our community's most vulnerable members. This position manages the complex administrative tasks for multiple programs with a focus on the Transition Services and voucher programs. Your work allows our ADRC (Aging & Disability Resource Center) Specialists to dedicate their time to direct client advocacy and support.

This position is a hybrid position and will require at least one day/week in the office. You will be required to have adequate internet access and space for remote work. Larimer County provides a one-time remote work stipend to assist with equipment and office supply needs for remote workspaces. Three professional references with valid contact information are required to be submitted as part of this application.

Responsibilities

What you'll be doing:

• Supporting a team of In-Reach Counselors to successfully manage and deliver Transition Services to skilled nursing residents across the region.
• Coordinating closely with older adults, individuals with disabilities, natural supports, skilled nursing facility staff, and regional Transition Services agency partners.
• Managing high-volume scheduling for team trainings, in-reach counseling sessions, and routine meetings with community partners and Long-Term Care Medicaid members.
• Maintaining comprehensive, up-to-date resource and referral information to ensure accurate client guidance.
• Tracking and auditing data in spreadsheets and program databases to generate accurate reporting, track outcomes, and handle partner invoicing.
• Assisting the Office on Aging with routine and seasonal reporting, special initiatives, and ongoing organizational projects.
  
  

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions

What We're Looking For

• Strong customer service skills with a commitment to supporting clients, internal staff, and the broader Human Services mission.
• Ability to thrive in a diverse environment, fostering positive connections with individuals across a wide range of backgrounds, abilities, and personalities.
• Dedication to enhancing quality of life for individuals in skilled nursing facilities, with a core focus on reducing institutionalization and facilitating successful transitions to community-based living.
• Experience with a variety of software programs, databases, and spreadsheet tools to efficiently organize, track, and manage program data.
• Strong written and verbal communication skills with the ability to share complex information clearly, concisely, and professionally across departments and agencies.
• Ability to seamlessly adjust workflows and prioritize tasks in a fast-paced environment with ever-changing priorities and strict deadlines.
• Excellent collaboration and relationship-building skills, with the ability to de-escalate challenging conversations professionally while remaining empathetic and firm on program guidelines.
• Strong organizational skills with a track record of managing multiple competing tasks accurately and with a high degree of attention to detail.
• Ability to take initiative, work independently, and make informed decisions with good judgment.
  
  

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

Administrative Specialist I : 23.5200/hr - $27.0829/hr

• Must be at least 18 years of age.
• One (1) year of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.
  
  

Administrative Specialist II: $24.0788/hr - $28.8946/hr

• Must be at least 18 years of age.
• One (1) year experience as an Administrative Specialist I or two (2) years of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.
  
  

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays
  
  

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits .

Supplemental Information

Position will be located at one of the following three locations: 1501 Blue Spruce Drive, Fort Collins, CO 2555 Midpoint Drive, Fort Collins, CO 200 Peridot Avenue, Loveland, CO

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.