Transportation Supervisor

Job Overview

We are seeking a highly skilled and proactive Transportation Supervisor to oversee and coordinate transportation operations within our organization. The Transportation Supervisor will play a vital role in managing transportation planning, monitor vehicle and transportation compliance, participate in audits, and ensure the department is prepared to respond effectively during emergencies and operational disruptions.

Responsibilities

• Supervise and provide direction to transportation staff, including drivers and other assigned personnel.
• Develop and monitor transportation schedules, routes, assignments, and daily operations.
• Ensure vehicles are properly maintained, inspected, documented, and available for required services.
• Monitor driver performance, attendance, training, licensing, and compliance requirements.
• Ensure transportation services are provided safely, efficiently, and in accordance with organizational policies.
• Address transportation-related concerns, incidents, complaints, and operational issues promptly.
• Coordinate with department directors, supervisors, maintenance personnel, vendors, and outside agencies as necessary.

Compliance, Audits & File Maintenance

• Maintain accurate and organized transportation files and records.
• Ensure required vehicle, driver, maintenance, inspection, insurance, training, and compliance documentation is current.
• Conduct routine internal audits of transportation records and operations.
• Prepare for and participate in state, federal, grant-related, and organizational audits.
• Identify deficiencies and develop corrective action recommendations when necessary.
• Monitor compliance with applicable state and federal transportation requirements, organizational policies, grant requirements, and regulatory standards.
• Ensure documentation is maintained in accordance with required retention schedules.

Grant Writing & Funding

• Research transportation-related grants, funding opportunities, and capital improvement programs.
• Assist with or independently prepare grant applications, narratives, budgets, supporting documentation, and reports.
• Maintain documentation necessary to support grant-funded transportation programs and purchases.
• Monitor grant requirements, deadlines, expenditures, and reporting obligations.
• Assist leadership in identifying opportunities to secure funding for vehicles, equipment, technology, safety improvements, and transportation operations.

Capital Requests & Fleet Planning

• Evaluate transportation fleet needs and make recommendations regarding vehicle replacement, acquisition, repair, and upgrades.
• Prepare capital requests for vehicles, equipment, technology, and other transportation-related needs.
• Maintain documentation supporting capital expenditures and vehicle purchases.
• Assist leadership with long-term fleet planning and budgeting.
• Monitor the condition and useful life of vehicles and make recommendations based on safety, reliability, operational needs, and cost effectiveness.

Meetings, Conferences & Professional Development

• Attend all mandatory organizational meetings and transportation-related meetings.
• Represent the organization at applicable state and federal meetings, conferences, workshops, and training events.
• Maintain current knowledge of transportation regulations, funding opportunities, safety standards, and industry best practices.
• Share relevant information and regulatory updates with leadership and transportation staff.

Emergency Preparedness & Operations

• Participate in the development, implementation, and maintenance of transportation emergency preparedness plans.
• Coordinate transportation operations during emergencies, disasters, severe weather, evacuations, facility disruptions, or other emergency situations.
• Ensure vehicles and transportation personnel are prepared to support emergency response operations.
• Maintain emergency transportation procedures, contact information, vehicle readiness documentation, and other required resources.
• Participate in emergency drills and exercises as required.
• Coordinate with organizational leadership and appropriate emergency response agencies when transportation support is required.

Additional Responsibilities

• Maintain confidentiality of individuals, employees, and organizational information.
• Promote a culture of safety, accountability, professionalism, and regulatory compliance.
• Respond to transportation-related incidents and provide appropriate documentation and follow-up.
• Participate in investigations involving transportation personnel, vehicles, or transportation-related incidents when assigned.
• Assist with development and revision of transportation policies and procedures.
• Perform other duties and special projects as assigned by management.

Experience

• High school diploma or equivalent.
• Previous transportation, fleet management, supervisory, or related experience.
• Demonstrated ability to supervise employees and manage daily operations.
• Strong organizational and recordkeeping skills.
• Ability to maintain accurate compliance documentation and prepare for audits.
• Strong written and verbal communication skills.
• Ability to attend required meetings, conferences, and training events.
• Ability to respond effectively to emergencies and changing operational needs.
• Valid driver’s license and acceptable driving record.
• Ability to pass required background and employment screening.

Preferred

• Associate or bachelor’s degree in business administration, transportation, logistics, public administration, or a related field.
• Experience with state or federally funded programs.
• Experience with grant writing and grant administration.
• Experience preparing capital requests or managing capital improvement projects.
• Experience working in a regulated healthcare, human services, nonprofit, or community-based organization.
• Experience with state and federal compliance audits.
• Knowledge of transportation regulations and fleet compliance requirements.

Pay: $38,000.00 - $41,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $38,000 - $41,500