Assistant, Executive Administrative III, President's Office

Salary: $62,822.00 - $71,016.00 Annually
Location : Cheyenne, WY
Job Type: Full-Time
Job Number: 202500330
Division: Presidents Office
Department: Presidents Office
Opening Date: 04/02/2026
FLSA: Exempt

Job Summary

• Hours of Work: Monday - Friday 8:00 AM - 5:00 PM.
• Screening will begin ASAP and continue until the position is filled.
• Start date to be determined, but as soon as practicable after the hiring/interview process.

Salary and Benefits: This is a full-time, benefited Professional 4 level position. Starting salary range: $62,822.00 - $71,016.00/annually, depending upon experience.

• Educational Benefits for the employees and dependents
• Tuition Reimbursement
• 15 - 18 Paid Holiday/Closure Days
• Three Paid Personal Days
• Healthcare/Dental/Vision/Life Insurance
• Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid
• Paid Vacation and Sick Leave
• Onsite Childcare Center
• Professional Development Opportunities

JOB SUMMARY:

The Executive Assistant to the President provides administrative support services to the President and serves as the Secretary to LCCC's Board of Trustees. This position facilitates and enhances the effective operations of the office, while also professionally representing the College in this high-profile administrative unit. This position serves as secondary reception for the President's Office for visitors, phone calls, and correspondence, manages office projects, as well as the distribution of incoming and outgoing correspondence, and creates official record of the Board of Trustees, College Council, President's Cabinet, and other meetings. The position works varying schedules to accommodate the needs of the President and Board of Trustees, as well as participating in and recording conversations that include highly important, and at times confidential, subject matter.

Principal Responsibilities and Results, KSA's

ESSENTIAL FUNCTIONS: - this position is exempt and is not eligible for compensatory or overtime pay provisions of the FLSA.

To succeed in this position, an individual must be able to perform principal responsibilities satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion; reasonable accommodations may be made to enable individuals with disabilities to perform the principal responsibilities.
Effective Executive Operations: Ensure smooth, efficient and organized operations within the President's Office, ensuring all executive meetings, communications, and document management are handled seamlessly to support institutional priorities and executive functions.

• Meeting Coordination and Documentation: Facilitate productive meetings for the President's Cabinet and College Council, ensuring agendas are prepared, supporting documents included, and official minutes are accurately recorded and maintained.
  • Document and Communication Management: Deliver official documents, letters, and materials on behalf of the President's Office to relevant recipients, including on- and off-campus locations.
  • Policy and Procedure Oversight: Maintain official college policies, procedures, and rules, supporting policy development and consultative feedback processes. Assist employees with policy formatting and track the progress of policy development steps. Format, upload, and update policies on the Policies and Procedures webpage.

Maintain and Update Public-Facing Information: Ensure the accuracy, accessibility, and timeliness of information shared through the President's Office, Board of Trustees, and College Council while managing the office budget and overseeing staff to support transparency and operational integrity.

• Webpage Management: Keep the President's Office, Board of Trustees, College Council, Strategic Plan, and policy web pages up to date, ensuring accessible, accurate information.
• Budget Management: Oversee the President's Office budget to maintain financial responsibility and support office expenditures. Ensure budget alignment with College goals by monitoring expenses and updating budget reports. Approve limited purchase orders up to $5,000 and track spending.
• Secondary Support Provision: Provide backup support for the SVP of Administration & Finance, the Facilities and Finance Committee, and the LCCC Building Authority as needed.
• Staff Supervision: Supervise part-time personnel in the President's Office to maintain efficient operations. Direct work schedules, approve time entries, and oversee administrative assistant's cost allocations.

Serve as the President's Designated Representative: Effectively represent the President in their absence, facilitating clear, professional communication with campus and community stakeholders and ensuring high-quality execution of messages, special projects, and initiatives.

• Point of Contact for the President: Act as the primary contact in the President's absence, ensuring seamless communication with internal and external constituencies.
• Communication Support: Draft, edit, and distribute official communications on behalf of the President, maintaining professional representation.
• Special Projects Coordination: Conduct research, provide documentation, and collaborate with campus divisions on special projects as directed by the President or Board of Trustees.

Facilitate Effective Board of Trustees Support and Administration: Provide comprehensive administrative support to the Board of Trustees, ensuring organized meeting logistics, accurate record-keeping, and professional communications to enhance Board operations and alignment with institutional goals.

• Board Meeting Coordination and Documentation: Ensure all Board of Trustees meetings and retreats are well-organized, with accurate records maintained. Prepare and distribute meeting agendas and packets for all Board sessions. Record, transcribe, and archive official Board proceedings and handle special assignments for trustees.
• Meeting Arrangements and Communications: Arrange meeting logistics, including room setup, media notifications, and handout preparation. Coordinate with campus departments for broadcast, catering, and media notices.
• Board Contact and Communication: Serve as the primary liaison for the Board of Trustees, handling correspondence, inquiries, and interactions with Board-affiliated groups. Manage relationships with affiliated organizations, such as the American Association of Community College Trustees and the Wyoming Association of Community College Trustees. Handle secretarial requests and tasks as directed by trustees.

Maintain Professional and Diplomatic Reception for the President's Office: Create and maintain a welcoming and professional environment within the President's Office, ensuring inquiries are handled diplomatically, visitor needs are prioritized, and all interactions maintain the office's high standard of confidentiality and professionalism.

• Reception and Intake Management: Provide a welcoming, professional environment for visitors and incoming communications to the President's Office, prioritizing inquiries and directing issues to appropriate channels.
• Inquiry and Complaint Direction: Assess and direct calls or inquiries, scheduling follow-up as needed and maintaining accurate documentation of interactions.
• Confidentiality and Diplomacy: Interact diplomatically with high-level officials, senior administrators, and public stakeholders while maintaining strict confidentiality.

Other responsibilities may be assigned based on contemporary institutional needs.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge

• English Language Proficiency: Strong command of English grammar, spelling, editorial standards, and proofreading techniques.
• Office Technology and Software Applications: Advanced understanding of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe products (Reader, Professional), and database management systems.
• Office Equipment and Tools: Familiarity with basic office equipment (e.g., computers, printers, copiers, etc.) and related software/applications, including Zoom, Teams, and other teleconferencing tools.
• Professional Meeting Protocols: Knowledge of public meeting protocols, including the structure and requirements for meeting minute transcription, especially for executive and governance bodies like the President's Cabinet, Board Meetings, and College Council.

Skills

• Communication and Interpersonal Skills: Excellent verbal and written communication skills, including customer service and rapport-building. Strong editorial and proofreading skills, with the ability to write effectively and clearly.
• Organizational and Time Management Skills: Strong organizational skills, including multi-tasking, prioritizing tasks, and meeting deadlines in a fast-paced environment.
• Professional Discretion and Judgment: Skilled in maintaining confidentiality and exercising discretion; able to make sound decisions and demonstrate tact, reliability, and patience.
• Problem-Solving and Initiative: Ability to proactively identify tasks and take initiative in handling responsibilities, adaptable to changing priorities.
• Relationship Building and Team Collaboration: Effective at working collaboratively across complex organizational structures, fostering cooperation and a positive work environment.

Abilities

• Professional Tone and Positive Attitude: Ability to maintain a calm, professional tone and convey a "can-do" attitude, even under pressure or tight timelines.
• Adaptability and Autonomy: Capacity to work independently, handling multiple projects and deadlines with flexibility and adaptability.
• Instruction Interpretation: Ability to understand and execute instructions delivered in oral, written, or diagrammatic formats (e.g., process flowcharts).
• Multi-Tasking in High-Pressure Situations: Ability to manage time-sensitive requests effectively, functioning efficiently in a multitasking environment with frequent interruptions.
• Professional Execution of Duties: Proven ability to carry out essential job functions, including establishing professional rapport, understanding needs, collecting information, and ensuring follow-through.
• Public Interaction and Inquiry Response: Ability to respond to inquiries from diverse constituencies, including faculty, staff, regulatory agencies, vendors, and the business community.
• Minute-Taking and Transcription: Advanced ability to accurately take, record, and transcribe meeting minutes for executive-level and public meetings.
• Flexibility with Travel and Hours: Willingness to travel and work additional hours as required.

PHYSICAL/MENTAL DEMANDS:

• There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
• While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities
• There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
• An employee must frequently lift and/or move up to 20 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
• The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well

NOTE: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties.
Education and Experience Requirements
Minimum Qualifications:

• Associate's degree from an accredited institution in a related field; five or more years of direct experience in a similar position may be substituted for an earned degree.
• Two years of experience providing senior level administrative support.
• Valid Driver's License and driving record that provides the ability to be insured by the College's insurance provider.

*In lieu of the required degree, candidates with equivalent professional experience, industry certifications, or a combination of education and relevant work experience may be considered.

Preferred Qualifications:

• Bachelor's degree from an accredited institution in a related field.
• Experience working in/with higher education, specifically community colleges.
• Four years of executive administrative support experience including advanced use/skills with Microsoft Office Suite applications; excellent proofreading/grammar/composition skills, recording (minutes) of official meetings, and accurate keyboarding skills.
• Excellent communication and interpersonal skills, strong organizational skills, and ability to do detailed work with accuracy is highly desirable.

Notes
If you are selected for the position, your appointment is contingent upon successful completion of a background check. LCCC reserves the right to end this employment agreement should the results of your background investigatio...