Office Specialist

The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District’s team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment.

In pursuit of this mission we are looking to hire an Office Specialist for the Office of Academics & Instruction.

Qualifications

• Associate degree required, or other criteria as acceptable to the Lansing
• Board of Education; bachelor's degree preferred with education experience
• Three (3) or more years of successful work experience in office or educational setting
• The ability to establish good working relationships with school staff, administrators, and other community partners; desired prior experience in supporting a senior executive or team
• Good attendance record
• Experience working with budgets, E-Finance, and online MDE tools
• Extensive experience with Microsoft Excel, Word, Outlook, and SharePoint
• Ability to multitask and handle a large-volume workload
• Ability to work with confidential and sensitive issues and materials in an appropriate
• Capability to effectively communicate verbally during presentation to school staff, administrators, board members, and community partners
  
  
  
  

Job Responsibilities

• Secretarial support to the Instructional Directors and other Instructional Division team members as needed
• Manages and coordinates scheduling for the Instructional Division and Directors
• Preparation and monitoring of instructional materials inventory
• Performs administrative work at an elevated level with minimal direction and supervision
• Handles printing, faxing, mail/overnight packages, copying, filing, and email messages
• Prepares, reconciles, and submits purchase orders, expense reports, personnel requisitions, Conference Request Form, Maintains filing systems
• Maintains confidential and sensitive information
• Handle budget related duties as assigned
• Process time sheets, mileage stipends, reimbursement forms
• Work with building administrator/staff and offer technical assistance when needed
• Assist with department ordering as well as grant ordering when applicable
• Answers and responds to phone calls, communicate messages and information on behalf of the Instructional Division
• Assist with program evaluations and end of year reporting; and Notice of Vacancy
• Other duties as assigned
  
  
  
  

Job Responsibilities Continued

• Diplomacy: knows how to handle customer groups-especially school and district level administration and office staff within the Instructional Division, can answer a wide variety of questions and responding with tact, can take messages with accuracy/clarity and direct calls for appropriate resolution
• Emotional Intelligence: capable of strong human connection; the ability to manage both their own emotions and understand the emotions of people around you; self-awareness, self-regulation, motivation, empathy, social skills
• Focus: proven ability to get in the work zone, pay attention to detail, stay organized, produce high-quality work products, and be able to complete assigned tasks with confidence
• Multitasking: has excellent time management and problem-solving skills. Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Sound Judgement: someone who exhibits sound judgment with the ability to prioritize and make decisions
• Self-starter: a detail-oriented self-starter with prior experience in facilitating success,
• energetic and eager to tackle new projects and ideas. Resourceful with a can-do attitude
• Detail Oriented: ability to accurately discern detail in verbal, written, statistical, and tabular communication
  
  
  
  

Work Environment And Physical Requirements

• Regularly required to stand, walk, sit, talk, and hear;
• Sitting for extended periods of time;
• Occasionally required to reach with hands and arms and to stoop, kneel, crouch, or crawl;
• Occasionally required to lift and/or move up to 50 pounds;
• Regularly required to use close vision, distance vision, and peripheral vision.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position
• Primarily sedentary work involving extended periods of sitting and computer use
• Occasional walking or standing within an office or school building to retrieve files, assist visitors, or attend meetings
• Frequent verbal and written communication using phone, email, and in-person interactions
• Daily use of office technology including computers, printers, and phones
• May occasionally lift or move materials or packages weighing up to 20 pounds
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  
  
  
  

At Lansing School District, we champion diversity, equity, and inclusion, providing equal opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or sexual orientation. We foster a rich environment for professional growth and student experiences by valuing diverse perspectives. As an equal opportunity employer, we invite passionate individuals dedicated to educational excellence to apply for our positions.

We value internal mobility and list "Strong Internal Candidate" when considering an internal candidate before posting a job. We still encourage all candidates to apply.

Complete the attached online application at your earliest convenience. If selected, we will contact you to set up an interview. While we strive to provide prompt feedback, the high volume of applicants may limit our ability to do so. All of our jobs will be posted for at least 10 days (unless otherwise noted), but we will review applications on a rolling basis.

External candidates interested in multiple positions within the same department need only apply to one posting and can indicate other roles of interest in the final question. We will consider your application for various roles based on your qualifications.

Internal candidates should apply using their SSO email address and submit separate applications for each role of interest.

Thank you for your interest in joining our mission-driven team. We look forward to meeting you!

This job description is intended to outline the general responsibilities and qualifications for the position. It is not an exhaustive list of duties, and the Lansing School District reserves the right to modify job responsibilities as needed. Due to the evolving needs of the District, additional job responsibilities may be assigned (depending on funding sources).