Administrative Assistant for Institutional Advancement

LANE COLLEGE

JOB DESCRIPTION

JOB TITLE: Data Entry Clerk/Administrative Assistant

DEPT: Institutional Advancement

REPORTS TO: VP of Institutional Advancement

JOB TYPE: Clerical

LOCATION: Daniels/Bray Hall

AVAILABILITY: Immediately

JOB PURPOSE AND REPORTING STRUCTURE:

The Data Entry Clerk/Administrative Assistant is responsible for accurately entering, updating, and maintaining information in the organization’s databases and records systems. This position requires strong attention to detail, excellent typing skills, and the ability to manage large volumes of data efficiently while ensuring accuracy and confidentiality. The fulfilling of these responsibilities by the successful applicant plays a critical role in contributing to, and ensuring, the College’s goals of fiscal integrity and financial stability. This position reports to the Vice President for Institutional Advancement.

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following:

• Input, verify, and update data in electronic systems and databases.
• Review data for accuracy and completeness; correct errors as needed.
• Maintain and organize digital and physical records.
• Generate reports and retrieve data as requested by supervisors or other departments.
• Ensure confidentiality and compliance with data management policies.
• Perform general administrative duties as assigned.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Good customer service abilities, excellent communication skills (oral and written), professional sound judgment and effective time and task management abilities. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

The ideal candidate will possess a high school diploma or equivalent; an associate’s or bachelor’s degree or related coursework in business, computer science or office administration; or a minimum of five years of experience in a business office.  

LANGUAGE SKILLS:  Ability to read and comprehend instructions, short correspondence, and memos.  Ability to prepare correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS:  Ability to perform basic mathematic functions.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY:  Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES:  Requires the ability to operate a variety of standard business machines, such as a computer and the job-related software, a keyboard, calculator, telephone, scanner, photocopier, shredder, etc.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform their essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; and talk or hear.  The employee is frequently required to stand; walk; sit; and reach with hands and arms.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to risk of electrical shock.  The employee is occasionally exposed to fumes or airborne particles.

The nose level in the work environment is usually moderate.

Equal Opportunity Employer Statement

Lane College is an equal-opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected status.

Disclaimer
This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the organization’s needs.