Purchasing Coordinator/ Office Coordinator

Are you highly organized, detail-oriented, and someone who enjoys building relationships, negotiating with vendors, and keeping operations running smoothly?

We are a well-established wholesale horticultural distribution company serving landscape contractors, municipalities, and the green industry throughout Long Island. We’re looking for an exceptional individual to become a key member of our team. This is a full-time, long-term career opportunity for someone who enjoys problem-solving, takes initiative, and wants to grow with a successful and expanding company.

Primary Responsibilities

Purchasing & Procurement

Source products from growers, manufacturers, and suppliers

Build, cultivate, and maintain strong relationships with vendors and suppliers

Develop new supplier relationships to improve product selection, pricing, quality, and availability

Request and compare quotes from multiple vendors

Negotiate the best pricing, freight rates, and purchasing terms

Forecast inventory requirements based on seasonal demand and sales trends

Place purchase orders and monitor open orders

Coordinate delivery schedules with growers, suppliers, and freight companies

Shop for the best pricing on inventory, freight, and transportation

Work closely with management to maintain proper inventory levels while minimizing overstock and shortages

Office Coordination

Create and manage purchase orders

Process receiving paperwork and verify incoming shipments

Prepare customer invoices and maintain accurate records

Perform data entry with a high level of accuracy

Update and maintain our company website

Add new products, pricing, descriptions, and product photos

Answer phones and provide excellent customer service

Organize office files and administrative records

Assist with daily office operations and other administrative duties as needed

Qualifications

We’re looking for someone who is:

Highly organized and detail-oriented

Strong with computers and able to learn new software quickly

Comfortable communicating with vendors, growers, suppliers, and customers

A self-starter who takes initiative and thrives in a fast-paced environment

Professional, dependable, and personable

Able to multitask while maintaining accuracy

Someone who enjoys problem-solving and takes pride in doing things right the first time

Industry Experience

Experience in horticulture, wholesale nursery operations, landscaping, purchasing, inventory management, or supply chain is a significant advantage. Knowledge of plant material, nursery stock, landscape supplies, or the green industry is highly desirable.

However, we’re willing to train the right person. If you’re intelligent, motivated, organized, and eager to learn, we encourage you to apply even if you don’t have direct horticultural experience.

What We Offer

Competitive pay based on experience

Full-time, year-round employment

Stable career with a long-established and growing company

Friendly, team-oriented work environment

Opportunity for advancement and increased responsibility

Hands-on training and support

We’re looking for someone who wants to become an important part of our business—not just fill a position. If you’re dependable, motivated, and looking for a long-term career where your contributions make a real impact, we’d love to hear from you.

Please send your resume along with a brief introduction telling us why you’d be a great fit for our team.

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• 401(k) 4% Match
• Employee discount
• Health insurance
• Paid time off

Work Location: In person

Salary : $80,000