ACCOUNTS PAYABLE AND RECEIVABLE CLERK

Accounts Payable / Accounts Receivable ClerkPosition Summary

The Accounts Payable / Accounts Receivable Clerk is responsible for performing a variety of accounting and administrative functions related to the company's accounts payable, accounts receivable, billing, payments, deposits, and collections. This position requires strong attention to detail, accuracy, organization, confidentiality, and the ability to communicate effectively with management, customers, vendors, and other company personnel.

The Accounts Payable / Accounts Receivable Clerk is expected to maintain accurate financial records, identify and resolve discrepancies in a timely manner, and ensure that billing and payment procedures are completed in accordance with company policies and established schedules.

Essential Duties and Responsibilities

• Maintain all accounts payable and accounts receivable files and records in a neat, organized, and orderly manner.
• Perform all required computer data entry and accounting system functions and generate, review, and maintain related reports.
• Prepare bank deposits and ensure all deposits are posted accurately and in a timely manner.
• Review accounts receivable and accounts payable transactions for discrepancies, investigate and resolve issues, and report unresolved matters to management in a timely manner.
• Communicate and interact with management regarding accounts payable, accounts receivable, billing, payment, and collection issues.
• Perform all data entry and computer functions related to billing, invoicing, payments, account adjustments, and other accounting procedures.
• Generate, process, and mail customer invoices as required.
• Process and enter customer payment information, credits, adjustments, and other account activity into the accounting system on a daily basis.
• Ensure all bills and invoices required by the company's billing cycle are processed and mailed in accordance with established company procedures and deadlines.
• Monitor customer billings for accuracy and communicate with appropriate personnel to resolve discrepancies, clarify billing information, or verify unusual items.
• Perform appropriate collection activities in accordance with company policies, procedures, and established collection guidelines.
• Receive, investigate, and resolve customer questions, account problems, billing concerns, and payment discrepancies in a professional and timely manner.
• Maintain confidentiality of financial, customer, vendor, and company information.
• Perform other accounting, administrative, and related duties as assigned by management.

Required Skills and Qualifications

• High school diploma or equivalent required; accounting coursework or related experience preferred.
• Previous accounts payable, accounts receivable, billing, bookkeeping, or general accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize work and meet established deadlines.
• Strong computer and data-entry skills.
• Ability to learn and effectively use accounting and billing software.
• Good written and verbal communication skills.
• Ability to identify discrepancies, research issues, and resolve problems effectively.
• Ability to maintain confidential financial and customer information.
• Ability to work independently while also communicating effectively with management and other personnel.

Work Environment

This position is primarily an office-based position requiring regular use of a computer, telephone, accounting software, and other standard office equipment. The employee must be able to work effectively in a professional environment and maintain a high level of accuracy while handling multiple tasks and deadlines.

Performance Expectations

The successful candidate will demonstrate consistent accuracy, reliability, organization, professionalism, and attention to detail. The employee is expected to promptly identify and communicate accounting or billing issues, maintain accurate records, meet billing and payment deadlines, and provide courteous and professional service to customers, vendors, and company personnel.

Disclaimer: This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or requirements. Management reserves the right to modify duties and responsibilities as business needs require.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $20 - $25