What are the responsibilities and job description for the Office Administrator position at Landmark Realty LLC?
Landmark Realty specializes in acquiring and managing traditional multifamily housing & furnished corporate apartments. With more than 50 years of success, we have expanded to over 7,600 units across a portfolio of more than 70 properties nationwide. Our team is dedicated to providing outstanding value and strongly believes in treating all people fairly, respectfully, and with integrity. At Landmark, we believe in the power of inclusivity and diversity and their capacity to enrich our communities. We don’t just offer homes; we provide a space where residents form deep connections and unforgettable memories, making it truly “More Than a Home”.
Responsibilities
- Greet and assist all guests, residents, and general visitors with inquiries while being stationed at the front desk
- Perform various general office duties including faxing, data entry, filing, issuing receipts, answering phones, etc.
- Serve as the point person for all questions in person and delegate visitors to the coffee room, and sitting areas as well as assisting with informational requests.
- Assist with the collection of requested documents and information from potential and current residents or vendors
- Assist back office with administrative duties as needed
- Able to monitor front-end activity and recognize when adjustments should be made to accommodate customer needs
- Willing to work in a fast-paced environment with the ability to prioritize and juggle multiple tasks
Skills
- Proven experience as a Receptionist, Front Office Manager, or Administrative Assistant
- Bilingual in Spanish, not required but preferred
- Knowledge of office administrator responsibilities, systems, and procedures
- Working knowledge of Microsoft Office
- Time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills