What are the responsibilities and job description for the Administrative Support Specialist position at Landmark Property & Development?
Administrative Support Specialist
Landmark Property & Development
Location: In-Office (Utah)
Schedule: Full-time (40 hours/week) | Flexible Hybrid Schedule Available within Regular Business Hours
Compensation: $45,000-$55,000 | 3 Weeks Paid Vacation
Dress Code: Business Casual
About Us
Landmark Property & Development is a commercial real estate brokerage firm specializing in retail tenant representation and mixed-use retail projects across Utah and the Mountain West region. Our team is dedicated to providing exceptional service and strategic solutions to our clients in a dynamic, fast-paced industry.
Website: www.landmarkpd.com
Position Overview
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our growing team. This in-office role supports our brokers and leadership team in managing daily operations, preparing marketing and presentation materials, conducting research, and maintaining company databases. The ideal candidate is proactive, professional, and skilled in managing multiple tasks with accuracy and efficiency.
Key Responsibilities
- Maintain and update company databases and contact management systems
- Assist in preparing for client meetings, including assembling presentations and support materials
- Conduct market research and summarize findings for internal and client use
- Create marketing materials and presentations using Canva, Adobe and Microsoft Office tools
- Provide general administrative support to brokers and executives
- Manage internal calendars, emails, and scheduling
- Ensure accuracy and consistency across all documents and communications
Qualifications
- Minimum 1 year of administrative or office experience
- Proficient in Microsoft Excel, Word, Outlook, Adobe Creative Suite, Canva and a working knowledge of basic AI tools (ChatGPT, etc)
- Strong verbal and written communication skills
- Exceptional organizational skills and attention to detail
- Ability to manage multiple tasks and deadlines with minimal supervision
- Professional demeanor and a collaborative mindset
What We Offer
- 40-hour work week with flexible scheduling and opportunities for a hybrid work environment
- In-office / hybrid role with a supportive and collaborative environment
- 2 weeks paid vacation (following 6 months of employment)
- Opportunity to grow within a leading commercial real estate firm
- Business casual dress code
How to Apply
Please submit your resume and a brief cover letter detailing your experience and interest in the role to Grace Tillman at grace@landmarkpd.com.
Join a company at the forefront of commercial real estate in the Mountain West. We look forward to meeting you!
Salary : $45,000 - $55,000