Assistant Project Manager

Position: Assistant Project Manager (APM)

Job Type: Exempt Full-time

Workplace Type: In-Person (Non-Remote)

Job Location: Headquarters at 177 E Colorado Blvd #200, Pasadena, CA 91105

Description:

This is your chance to join Landmark PM on the ground floor as we build the most iconic, recognizable and exciting landmark construction projects in Los Angeles. As one of our founding employees, your contributions as an Assistant Project Manager will directly impact our clients and the growth and success of this company.

In this role, you will learn our approach to award-winning owner’s representation and project management. You will be part of a small and collaborative team where your ideas are valued, and your work will have a tangible impact on high-profile projects that shape the cultural fabric of Los Angeles.

We are looking for someone who is eager to learn, passionate about construction management and building landmarks, and is ready to contribute to our shared success.

At Landmark PM, we are passionate about building lasting and purposeful landmarks for our communities and people worldwide. Our project types include landmarks, museums, educational, institutional, religious, civic, cultural, and mission-driven construction. Our core values are Clients First - Always, Resourceful, Craftsmanship, and Be Humble.

The Role:

The Assistant Project Manager is responsible for supporting the Project Manager/Project Executive on the overall project management and success of the projects:

1. Project Support: Assist the Project Executive in managing all aspects of the project during preconstruction and construction, ensuring tasks are completed efficiently and effectively.
2. Meeting Participation: Organize, attend, and actively participate in project management meetings, including preparing agendas and documenting meeting minutes. Follow up on assigned action items to ensure timely completion.
3. Schedule and Budget Management: Work closely with the Project Executive to develop and update project schedules and budgets. Issue the monthly cost and schedule reporting to our clients.
4. Contract Support: Collaborate with the Project Executive in processing financials, contracts, and change orders/add services. Support the maintenance of accurate project financial records, including invoice and contract review and tracking.
5. Vendor and Contractor Engagement: Assist the Project Executive with soliciting vendor/contractor interest, request for proposals (RFPs), and bidding, award, and contract negotiation for vendors or contractors required on the project.
6. Construction Administration: During construction, assist with the processing of Requests for Information (RFIs), Submittals, Change Orders, and other project documentation and information.
7. Information Management: Track and maintain project information and records. Ensure all project documentation is organized, accurate, current and accessible.
8. Technical Familiarity: Become familiar with project drawings and specifications, providing technical review and support as needed.
9. Site Visits: Participate in periodic site visits to monitor progress and assist with on-site construction administration tasks.
10. General Support: Provide general operational and administrative support to the firm and the projects.

Our Typical Services Include:

Design, Permitting & Preconstruction: Assemble and manage the design team; develop and manage the project budget and master schedule; oversee cost estimating and value engineering; plan review and constructability analysis; oversee the entitlement and permitting process; procure the general contractor, vendors, and consultants; negotiate contracts; overall management of project on behalf of owner.

Construction: Manage the project budget and schedule; oversee the design team, general contractor, and all stakeholders; facilitate team cooperation and accountability; proactively problem-solve; manage the weekly OAC meetings; project accounting; manage change orders; conduct community outreach; oversee progress and completion of inspections, permits, and occupancy; monitor the construction and quality control; manage FF&E and owner move-in; and oversee project closeout.

Competencies:

1. Alignment with our core values.
2. Excellent communication, organization, and presentation skills.
3. Exceptional problem-solving abilities and a detail-oriented mindset.
4. Capacity to multi-task and manage various project elements simultaneously.
5. General understanding of project management processes and methods.
6. Basic knowledge of design, construction, contracts, building products, construction details, relevant quality standards, and local building codes.
7. Basic understanding of construction methods, materials and sequences, and architectural/construction drawings and specifications.
8. Excited by constant learning, reflection and improvement.
9. A can-do attitude and ability to foster positive and collaborative relationships with stakeholders.

Requirements:

1. Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field.
2. At least 3 years of commercial construction industry project management experience, preferably with a general contractor or project management firm and within our target market.
3. Proficient in MS Office, including Project, Excel, and related project management software (e.g., Procore, Bluebeam).
4. Local in Los Angeles, with a valid driver's license and willingness to travel to project sites throughout greater Los Angeles.

Our Benefits:

1. Competitive salary and discretionary performance-based bonuses, as well as incentive bonuses for recruiting and project acquisition.
2. Health insurance plans with employer contributions including medical, dental and vision.
3. Retirement savings 401k plan with company matching.
4. Paid time off for vacation, sick leave, and personal leave.
5. Industry conferences and membership with professional organizations (e.g. ULI, AIA, CMAA).

How to Apply:

Please submit your resume and cover letter to hr@landmarkpmla.com.

Landmark PM is committed to creating a welcoming and inclusive workplace for everyone. We value and celebrate our differences because those differences are what make our team shine. Landmark PM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.