What are the responsibilities and job description for the Office Manager / Executive Assistant position at Land & Apartments, LLC?
Job Description: Office Manager / Executive Assistant
Company: Land & Apartments
Position Type: Full-Time
Location: Maplewood, MO
Overview
Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized Office Manager / Executive Assistant who will serve as the heartbeat of the office—ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support.
This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused.
Key Responsibilities
Office Management
- Maintain a clean, organized, and professional office environment that reflects the company’s brand and standards.
- Oversee office appearance daily—ensuring conference rooms, common areas, and workspaces are fully stocked and presentable.
- Manage all office supplies, including ordering, inventory tracking, and vendor relationships.
- Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events.
- Serve as the primary point of contact for visitors, vendors, contractors, and building management.
- Coordinate office equipment maintenance and troubleshoot issues as needed.
- Lead office culture initiatives, including birthday celebrations, team gatherings, and special events.
Executive Assistant Support
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare agendas, meeting notes, presentations, and professional correspondence.
- Handle confidential information with discretion.
- Run errands for executives.
- Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership.
Administrative & Financial Support
- Organize and maintain digital and physical filing systems.
- Assist with invoice management, expense tracking, and basic bookkeeping tasks.
- Manage vendor onboarding, including collecting documentation such as W-9s and insurance.
- Assist with the printing of presentations and other materials as needed.
Communication & Relationship Coordination
- Respond professionally to inquiries from tenants, partners, vendors, and stakeholders.
- Support scheduling of inspections, contractor visits, and property-related meetings.
Qualifications
- 2 years of experience in office management, executive assistance, or administrative roles.
- Exceptional organizational skills and an eye for detail.
- Strong written and verbal communication abilities.
- Professional presence and ability to represent the company positively.
- Proficiency in Microsoft Office and general office technology.
- Ability to multitask, stay proactive, and handle a fast-moving workload.
- Comfortable working in a role that combines hospitality, administration, and executive support.
Preferred Traits
- Naturally proactive and solutions-oriented.
- Strong sense of ownership over the office environment.
- Enjoys supporting others and creating a positive workplace experience.
- Reliable, polished, and adaptable.
- Thrives in a growing, entrepreneurial company.
Compensation & Benefits
- Competitive salary
- Paid time off
- Health benefits or stipend
- Opportunity to grow into higher operations or management responsibilities