What are the responsibilities and job description for the Part-Time Administrative Assistant - Term time only position at LANCING PREP WORTHING?
The Appointment
We are seeking a highly organised and proactive Administrative Assistant to provide efficient administrative support with a particular focus on assisting the Sports Department. This role is ideal for someone who enjoys working in a busy school environment, is detail-oriented, and can manage a variety of administrative tasks effectively.
The post-holder will play an important role in ensuring the smooth running of day-to-day administration and will support the coordination of sporting fixtures, events, communications and records.
Job Title: Part-Time Administrative Assistant
Reporting to: Head
Key Tasks and Responsibilities
General Administration:
- To provide general administrative support to the school office and wider team.
- To manage email correspondence and distribute information as required.
- To maintain accurate records and filing systems, both electronic and paper based.
- To prepare letters, forms, reports and other documentation.
- To assist with data entry and updating school databases.
- To handle photocopying, scanning and document preparation.
- To support the organisation of meetings and events where required.
Sports Department Support:
- To assist with the administration and organisation of sports fixtures, tournaments and events.
- To maintain sports calendars, schedules and fixture information.
- To prepare and distribute communications to parents, staff and visiting schools regarding sporting activities.
- To update and maintain team lists, transport arrangements and consent records.
- To support the recording and reporting of sports results and achievements.
- To assist with ordering and maintaining sports-related resources and equipment records.
- To liaise with staff regarding sporting events and administration requirements.
Skills and Qualifications:
Essential
- Previous administrative experience.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Good written and verbal communication skills.
- Competent in Microsoft Office applications, including Word, Excel and Outlook.
- Ability to work independently and manage priorities effectively.
- Professional, friendly and approachable manner.
Desirable
- Experience working within a school or educational setting.
- An interest in sport and an understanding of school sports administration.
- Experience using school management information systems.
Application Procedure:
Applications should be made using the application form.
Application forms are available from the College website www.lancingcollege.org.uk.
Please send any emails to recruitment@lancing.org.uk.
A full curriculum vitae and the names, addresses and telephone numbers of a minimum of two referees, one of whom should be the candidate’s current or most recent employer should be included with the application.
Closing date: 1 September 2026
Interviews: w/c 7 September 2026
Informal conversations about the post may be arranged with the Head, Francesca Milling, at worthing@lancing.org.uk
The College reserves the right to call individuals to interview prior to the closing date for applications.
Terms and Conditions:
- Hours of work are 6 hours per week hours to be worked Monday, Wednesday and Friday 9.00am – 11.00am, although we can offer some flexibility for the right candidate.
Pay: £14.24 per hour
Benefits:
- Company pension
- On-site parking
Work Location: In person
Salary : $14