Purchasing Coordinator

Length of Assignment: 1 year – possibility to extend based on performance/position need

Pay range: $18.00 - 21.76/hr on w2 (all inclusive)

What schedule is the candidate required to work: 7:30-4:00 M-F

Job description:
Top 3 Required Skills:

• Knowledge of Sourcing (Material Purchase’s.)
• Knowledge of SAP or similar ERP program
• Good communication skills, E-mail, Phone, Verbal.

Nice to have Skills:

• General knowledge of business and contract law.
• General knowledge financial analysis.

What soft skill requirements do you have (team fit and personality requirements)?

• Strong communication skills both verbal and written
• Ability to lead, collaborate, or work effectively in a variety of teams, including multi-disciplinary teams

High Level Project Overview/Duties:

• Under limited supervision, the incumbent in this role performs the following processing functions as it relates to disbursement operations and policies:
• Utilizes automated accounting and billing systems to review, analyze and route/wire requests invoices for payment according to most favorable payment terms.
• Identify and electronically route invoices.
• Reject invoices when incorrectly billed and/or insufficient information is provided.
• Verifies and ensures invoices are accurately billed based on Purchase Order (PO) terms and conditions.
• Coordinates with external and internal department personnel to solve problems, implement solutions, or provide background and analysis for system and business process issues, especially as it pertains to labor and equipment charges in billing systems.
• Gain knowledge of the company, its business units, department, and policies to administer ongoing operations of various automated payment processes; reviews and resolves invoice and payment problems; researches and resolves vendor questions and issues.
• Partner with BU Operating Group Requisitioners, Supply Chain Buyers and Vendor contacts regarding PO issues. Provides guidance and assistance to employees with less experience.
• Train and communicate with and assist vendors and business unit partners with inquiries and reconciliation, especially as it pertains to labor and equipment charges in billing systems.
• Entering, updating, and verifying information in the Supplemental Charges System and other systems that interface with SAP for generating payments to vendors.
• Perform other duties as requested or assigned.

Preferred Years of Experience: Minimum of 2 years of experience

Education: Minimum High School Diploma or Equivalency

Are there any specific companies/industries you’d like to see in the candidate’s experience?

• Experience with Utilities or Finance for large scale projects would be nice to see

Will this candidate be dealing with Private Personal Information (PPI), Company Sensitive Information, or Credit Sensitive Information? Yes

Preferred Interview Process Overview (High level):

• In Person Interview