Accounts Payable/ Accounts Receivable Specialist

JOB TITLE: Accounts Payable / Accounts Receivable Specialist

POSITION SUMMARY: This position is responsible for processing all accounts payable bills relating to Operating Expenses (i.e., utilities, supplies, fleet maintenance, etc.), including coding to proper general ledger accounts, sending invoices for approval, and responding to vendor questions.

This position is also responsible for assisting with duties for accounts receivable, including mail payments, and researching customer accounts.

ESSENTIAL JOB FUNCTIONS:

Accounts Payable

• Timely and accurately enter non-inventory bills into Netsuite and obtain proper approvals for payment
• Review the GL and other coding on bills prior to entering
• Prepare weekly check run, including selecting bills to be paid, printing checks, matching bills, obtaining an authorized signature, mailing, and filing
• Assist Lead AP Specialist with weekly ACH batches
• Print all invoices received through our AP email address
• Weekly filing of paid bills and periodic maintenance of files
• Assist Staff Accountant with backup for monthly Use Tax return
• Perform additional job-related duties as assigned

Accounts Receivable

• Enter mail payments in NetSuite
• Record deposits on NetSuite
• Run checks through capture machine to deposit to bank
• Work with the AR team members to ensure scanned checks are accurately deposited
• Prepare deposits for cash received and take them to the bank weekly
• Analyze and make corrections to customer accounts
• Other tasks as needed

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#INDS&S

POSITION LOCATION: Onsite
TRAVEL AND WORK SCHEDULE: Position requires a work schedule that may include occasional overtime.

MINIMUM QUALIFICATIONS FOR CONSIDERATION:
Required Education & Experience:

• Associate’s degree in Accounting, Finance or Business, or equivalent experience
• Three to five years’ related experience and training; or equivalent combination of education and experience
• Must be proficient in Microsoft Office products including Word/Excel/Outlook

Desired Education & Experience:

• More than five years’ related experience and training; or equivalent combination of education and experience
• Experience with NetSuite or another enterprise level account system

Physical/Other Requirements:

• Must be 18 years of age or older
• Must pass a criminal background check
• Must have ability to sit for long periods of time and work in an office environment

REQUIRED SKILLS AND COMPETENCIES:

• Self-starter/self-motivated; work well independently
• Strong computer skills, with an emphasis on Excel
• Strong quantitative and analytical skills
• Strong communication, organization, and interpersonal skills
• Strong attention to detail
• Demonstrated ability to successfully multi-task
• Demonstrated ability to handle confidential information
• Ability to use good judgment when handling new situations
• Demonstrated ability to positively interact with internal customers and co-workers

FLSA STATUS: Non-exemptNote: This description describes the essential job functions, general skills, requirements, and competencies of the position. It does not list all functions for each responsibility within the job, and the employee may be requested to perform other job-related duties.