Legal Assistant

LaMonica Law Firm LLC in Moscow, PA, is seeking a Legal Assistant who is organized, detail-oriented, and a self-starter with a strong willingness to learn. This role is essential to supporting our estate planning, estate administration, business, and military veteran clients and ensuring that each matter is handled with care, accuracy, and professionalism. The ideal candidate thrives on problem-solving, values integrity and excellence, and takes pride in providing exceptional service to clients and the firm.

Key Responsibilities

Research & Documentation

• Conduct records research online and at courthouses, including tax assessments, deeds, gas leases, and probate records
• Record legal documents at county courthouses as required
• Prepare, proofread, and manage correspondence and legal documents

Administrative & Operational Support

• Maintain and organize hard-copy and electronic files
• Schedule client appointments and consultations while delivering outstanding customer service
• Manage calendars for the attorney and staff to ensure accuracy and timeliness
• Answer phones, conduct potential client intakes, and route calls appropriately
• Perform general office tasks, including scanning, mailing, filing, and data management
• Communicate with clients in person, over the phone, and via email
• Attend client appointments and support attorneys during signing meetings

Professional Standards

• Maintain strict confidentiality of all client and firm information
• Follow firm procedures to ensure work is completed accurately and thoroughly
• Support the attorney with additional tasks as assigned

Required Skills and Qualifications

• Proficiency with Microsoft Office and standard office technology
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and commitment to accuracy
• Highly motivated and comfortable working in a self-paced environment
• Strong ability to multitask and adapt to different processes and procedures
• Proficiency with PDF editors such as PDF-Xchange
• Previous experience in a law office preferred but not required

Notary Requirement: Active Notary Public license in Pennsylvania OR willingness to obtain notary licensure upon hire (firm support provided)

Work Environment & schedule

• Standard office equipment, including computers, phones, scanners, and filing systems
• Monday- Friday, 8:30 a.m. – 5:00 p.m. (30 minutes unpaid lunch)
• This position is not eligible for remote work
• Some travel required to the office in Kingston, PA; Register of Wills offices; and Recorder of Deeds offices.

Compensation:

• $38,000 - $45,000.00/year salary
• Paid Time Off (PTO) & Flex-Time