What are the responsibilities and job description for the Administrative Assistant position at Lambert Commercial Real Estate Inc.?
Job Summary:
We are looking for a highly organized, detail-oriented Administrative Assistant to support our commercial real estate brokerage and property management team. This position plays an important role in keeping our office running smoothly by assisting with accounting, administrative tasks, marketing support, customer service, and general office operations. As our company continues to grow, this role may evolve based on business needs and the strengths of the individual hired.
Who We Are:
Lambert Commercial Real Estate is a locally owned commercial real estate brokerage and property management company serving the Treasure Coast. We pride ourselves on professionalism, integrity, and exceptional customer service.
Key Responsibilities:
- Outstanding Customer Service
o Answer and direct incoming phone calls professionally
o Welcome customers and visitors to the office
- Organize digital and physical filing systems
- Collect, distribute, and scan incoming mail and documents
- Maintain office supplies and coordinate office needs
- Process accounts payable and maintain accurate records
- Assist with invoices, receipts, and other accounting tasks
- Deliver payments or documents to local government offices as needed
- Assist with preparing online commercial real estate marketing materials
- Update property listings and marketing information
- Provide administrative support to brokers and staff
- Assist with special projects as assigned
What we’re looking for:
We are a small, team-oriented office where everyone is willing to jump in and help when needed. The ideal candidate enjoys being organized, solving problems, and contributing to the success of the team
- Someone who takes ownership of their work
- Strong attention to detail with minimal supervision
- Positive attitude and willingness to learn
- Comfortable switching between tasks throughout the day
- Dependable and punctual
- Professional communication with clients and coworkers
Qualifications:
- Previous experience in property management, accounting, or administrative support preferred.
- Experience with QuickBooks Desktop is strongly preferred.
- Ability to prioritize multiple projects while maintaining accuracy and attention to detail.
- Proficiency in Microsoft Office (Excel, Word, Outlook, Google Sheets) and QuickBooks Desktop and Canva
- Ability to handle financial transactions and maintain accurate records.
- Excellent communication and problem-solving skills.
Benefits:
- Flexible scheduling
- Family-oriented work environment
- Professional development
Schedule:
- Part Time: Monday to Thursday
Work Location:
- In person - located in central Vero Beach
Pay: From $18.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $18