HR Assistant, Data Entry

Job Summary

The HR Department is inviting applications for the position of HR Assistant, Data Entry. This department adds value to the Lamar experience with employment opportunities and processes, professional and career development a policy structure for equitable and transparent resolution of issues, employment data and records, compliance with our legal obligations as an employer, as well as an array of health and retirement benefits.

Essential Job Functions

• Enters and maintains accurate employee records in the HRIS, including job data, position changes, salary adjustments, terminations, and other personnel actions.
  
• Processes and updates data related to new hires, rehires, promotions, and organizational changes in accordance with internal procedures and regulatory requirements.
• eviews and audits incoming personnel documents to ensure completeness, consistency, and compliance with university and system policies.
• Provides timely and accurate responses for Open Records Requests, ensuring confidentiality and compliance with applicable public information laws.
• Retrieves and compiles requested HR data and documentation in response to Audit Requests, coordinating with internal departments as needed.
• Processes and responds to Verification of Employment (VOE) requests in a professional and secure manner, ensuring turnaround within established timeframes.
• Conducts regular data quality reviews to ensure accuracy, completeness, and integrity of employee records within the HRIS.
• Assists in data clean-up and special projects to support reporting accuracy, compliance, and system improvements.
• Maintains proper electronic filing and organization of records in accordance with records retention policies and university guidelines.
• Supports reporting and compliance efforts by generating HRIS reports or providing data to HR leadership and auditors as needed.
• Collaborates with HR team members and other departments to ensure consistent and efficient data workflows across HR functional areas.
• Upholds data security and privacy standards when handling sensitive employee information, ensuring compliance with university policy and applicable laws.

Minimum and Desired Qualifications

Minimum Qualifications:

• High School Diploma or GED required
• One (1) year of administrative or customer service experience required
• Ability to maintain confidentiality to maintain the integrity of payroll and human resources practices.
• Exceptional oral, written, and interpersonal communication and customer service skills.
• Strong Customer Service skills
• Ability to maintain a high level of professionalism in communicating and working effectively with a diverse variety of internal and external contacts.
• Ability to work independently with exceptional organizational, problem-solving, prioritizing, multitasking, and decision-making skills.
• Strong knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook).
Experience with Banner 9, ATS, Onboarding System, Cardinal Purch preferred.

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Supplemental Information

Key Competencies:

• Working experience with Microsoft Office
• Great communication skills
• Strong Focus on Accuracy
• The ability to work autonomously.
• Database Management
• Time Management
  

Lamar University is An Equal Opportunity Employer

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.