Administrative Assistant/School-level Bookkeeper

Job Title: School-level Bookkeeper

Reports to: Principal

Receives Guidance From: CFO, Superintendent, Assistant Superintendent

Full Time: Compliant with position, salary and FLSA regulations

Position Summary

The School Bookkeeper provides support to school administration by maintaining accurate records of accounting transactions, ensuring that financial activities comply with district policies and procedures, applying principles of accounting to analyze financial information and preparing reports for school administration and other stakeholders as required. Coordinates the implementation of accounting controls, administers school budgets and provides oversight of district systems.

Knowledge, Skills, Abilities

• Knowledge of Generally Accepted Accounting Principles, budget practices and financial reporting
• Ability to prepare reports and business correspondence
• Ability to work independently
• Ability to possess strong organizational skills
• Possess strong computer skills with a working knowledge of Microsoft Excel and various integrated applications
• Excellent writing and communication skills
• Ability to work independently and in a team setting
• Attention to detail and organized
  
  

Essential Duties

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Provides support to school administration by maintaining accurate records of accounting transactions, ensuring that financial activities comply with district policies and procedures, applying principles of accounting to analyze financial information and preparing reports for school administration and other stakeholders as required.
• Verifies, allocates, and posts details of business transactions as well as maintains and monitors school budgets, payroll and purchases.
• Prepares purchase requisitions ensuring compliance with purchasing procedures and regulations.
• Reconciles and balances all general fund accounts to ensure compliance.
• Receives money and makes timely deposits for various student activity accounts.
• Processes check requests for bill payments and orders for various accounts.
• Executes and oversees multiple budgets for the school.
• Compiles reports and records to display relevant statistics such as cash receipts and expenditures, accounts payable and receivable, and other items pertinent to operation of business.
• Assists employees with payroll/attendance questions and issues.
• Serves as the school liaison to the Finance Department; oversees proper compliance at school level for all monetary transactions ensuring compliance with district policies and procedures.
• Maintains receipt books; distributes to staff/club sponsors when needed; ensures receipts are written properly; balances receipt books at the end of each semester.
• Reports to the Principal any irregularities and/or situations of non-compliance with policies or procedures.
• Prepares files and receipt books for audit.
• Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
• Undergo periodic evaluations according to state and board policy procedures
• Maintain confidentiality
• Regular, dependable, in person, and punctual attendance is an essential function of this position
• Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
• Read, understand, and abide by Employee Conduct Policy, all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct
  
  

Qualifications

• Education Level: High School Diploma or GED required
• Other Requirements: Work experience in related field; accounting experience within the K-12 environment preferred.
  
  

Terms Of Employment

Salary and work year as established by the Lamar County Board of Education.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.

Work Environment

Confidentiality is crucial. Workloads are heavy and timelines can be unreasonably short. Requests and issues are often received which require immediate attention and conflict with other priorities. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Evaluation

Performance of this job will be evaluated in accordance with the provisions of the Lamar County School Board policy on Evaluation of Professional Personnel.