Administrative Assistant– Commercial Real Estate

A well-established national commercial real estate company is seeking an experienced administrative assistant with experience in commercial property management for a prestigious lifestyle center located in the suburbs of Burlington, North Carolina. The Administrative Assistant will be on-site daily to support the Property Manager in managing all aspects of a retail commercial shopping center that include, but are not limited to:

1.    General Office

•  Must be on-site Monday-Friday from 8:30am – 5:00pm.
• Respond to walk-in inquiries
• Act as liaison between security/maintenance and property manager
• Assist/Attend Alamance Crossing Events as needed. Occasional weekends and evening work.
• Minimum three years of experience in retail commercial real estate property management
•  Receive and sort all incoming mail, including checks, notices, and invoices.
•  Strong organizational, analytical and follow-up skills
• Strong skills in Microsoft Office Suite, especially in Excel is a must
• Experience with Sage and/or Bill.com preferred

2.    Accounting

--Accounts Receivable

•  Track and communicate past due balances with tenants, initiate late fees, demands and defaults as necessary
•  Provide report weekly

--Accounts Payable

• Process invoices
• Tenant rebills (grease traps, HVAC maintenance, utility bills)

--Assist with Monthly Reporting as needed

3.    Tenant Relations

•  Maintain tenant files and keep tenant contact information updated
•   Lease comprehension
•  Track and communicate with tenants regarding COIs, sales reporting, maintenance reports and other items as required by the lease.
• Update OFAC semi-annually
• Assist with lease notifications as necessary

4.    Vendor Relations

• Maintain vendor records
• Track, maintain and communicate with venders regarding COIs, proposals, contracts and scheduling service & inspections as needed.
• Maintain list of tenant-vendors to control onsite access

5.    Other duties as assigned by PM and RPM

Benefits:

Some of the benefits include:

·     Competitive salary based on experience

·     Annual bonus, based on market and performance

·     Health, dental, vision, short- and long-term disability, and life insurance

·     401(k) with company match

·     Four weeks paid time off plus company holidays

·     Family and medical leave in accordance with applicable laws

·     Mentorship and professional development support

Equal Opportunity Statement

Lamar Companies is an Equal Opportunity Employer. We comply with applicable federal, state, and local laws prohibiting discrimination. In accordance with New Jersey law, we provide notice of promotional opportunities to all current employees before making a final hiring decision.Benefits:

Some of the benefits include:

·     Competitive salary based on experience

·     Annual bonus, based on market and performance

·     Health, dental, vision, short- and long-term disability, and life insurance

·     401(k) with company match

·     Four weeks paid time off plus company holidays

·     Family and medical leave in accordance with applicable laws

·     Mentorship and professional development support

Equal Opportunity Statement

Lamar Companies is an Equal Opportunity Employer. We comply with applicable federal, state, and local laws prohibiting discrimination. In accordance with New Jersey law, we provide notice of promotional opportunities to all current employees before making a final hiring decision.