Staffing Specialist, Auxiliary

• Perform all job duties in a confidential and responsible manner, demonstrating good judgment.

• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.

• Process recommendation forms for auxiliary positions by verifying that candidates meet the job requirements (including but not limited to education and certification).

• Assist Substitute Coordinator with reviewing substitute applications.

• Communicate with applicants and hiring supervisors throughout the hiring process.

• Provide professional, timely, and courteous support to applicants, employees, and supervisors.

• Maintain HR information database to ensure that employee information is accurate, current, and reliable.

• Ensure that personnel files for auxiliary staff are complete and include all necessary documentation.

• Facilitate the new hire process for auxiliary staff and adjust as needed based on legislative or policy changes.

• Assist with managing a system for new employees to acquire appropriate information, support, and training necessary for success on the job.

• Prepare service records for employees.

• Prepare correspondence, forms, and reports according to district standards and requirements.

• Track expiration of certificates and licenses as applicable and issue timely notification to employees.

• Make offers of employment for auxiliary positions including salary determination.

• Issue contracts to eligible staff on an annual basis and inform the Board of Trustees regarding all contract action.

• Oversee and assist with employee onboarding.

• Conduct new employee orientations.

• Process paperwork for new employees and enter employee information into the HR/Payroll system ensuring payroll processing timelines are met.

• Record employee information, such as transfers, degree changes and position changes to maintain and update payroll records to ensure compliance, accuracy, and efficiency.

• Keep informed of and comply with all state and district policies and regulations concerning job duties.

• Maintain personal schedule that lends itself to flexible work hours as the workload dictates.

• Handle multiple tasks under pressure with accuracy.

• Attend workshops and/or seminars for professional development.

• Attendance at work is an essential function.

• Other duties as assigned by the supervisor or designee.

Working Conditions
Mental/Physical Demands/Environmental Factors:
Ability to concentrate (detailed work), communicate effectively (verbal and written); interpret policy, procedures, and data; reason, understand verbal instructions, analyze, differentiate, memorize, read, coordinate district functions, compile, compute, instruct, and maintain emotional control under stress.

Heavy lifting and carrying (45 pounds and over), pushing, reaching above shoulders, use of fingers, specific visual requirements (using computer), specific hearing requirements (oral and phone conversations), frequent or prolonged work hours.