What are the responsibilities and job description for the Clerk, Special Education Management Systems (SEMS) position at Lamar CISD?
Primary Purpose: Organize and manage the routine work activities of the Special Education Department. Provide assistance with data collection and record management.
Major Responsibilities and Duties
Records, Reports and Correspondence
- Prepare forms, manuals, schedules and reports for office staff.
- Compile pertinent data as needed when preparing various federal, state and local reports.
- Maintain physical and computerized departmental files.
- Maintain and/or create spreadsheets, databases and general office documents.
- Organize incoming data to support Special Education Corrective Action Plans (CAP).
Clerical
- Scan records on special education students who leave the district via the Texas Records Exchange (TREx) system.
- Fill requests for records on special education students for other sources (e.g. social security, disability, parental and adult student).
- Maintain accurate student eligibility files (active and inactive):
- Create new folders for initial and transfer students new to the district.
- Reactivate folders for initials who may have been previously DNQ (Did Not Qualify) or dismissals.
- Reactivate folders for transfer students previously in the district.
- File original Admission, Review and Dismissal (ARD) paperwork received from the campuses in students’ eligibility folders.
- Maintain active folders in the Special Education Department, keeping them neat and in alphabetical order.
- Reconcile active folders several times per year against PEIMS report to verify that each student has a folder.
- Maintain files and database on inactive students.
- Produce student records and data upon request.
- Answer and respond to incoming calls, take reliable messages and route to appropriate staff.
- Maintain a schedule of appointments and assist with scheduling and setup of meetings.
- Receive, sort and distribute mail and other documents to appropriate staff.
- Maintain strict confidence about students’ behaviors, records, families and school information.
- Scan most recent ARD information in students’ special services folders that is of destroyable age.
- Create any Excel reports needed by coordinators/director.
- Provide necessary assistance to coordinators/director when asked.
- Produce copies as needed
- Shred all folders to be destroyed after scanning.
- Assist in filing records and moving files to the archive room.
- Attendance at work is an essential function.
- Other duties as assigned.
Supervisory Responsibilities:
- None
Minimum Experience:
- One year of clerical experience in an office setting
Minimum Education/Certification:
- High school diploma or G.E.D.
- Valid Texas driver’s license
- Eligible for coverage under the District’s vehicle insurance program
Special Knowledge/Skills:
- Proficient skills in keyboarding, word processing and file maintenance
- Effective communication and interpersonal skills
- Basic math skills
- Ability to use personal computer and software to develop spreadsheets, databases and do word processing
Equipment Used: Computer, printer, telephone, scanner, copier, shredder, fax machine and other common office equipment. Working Conditions: Mental/Physical Demands/Environmental Factors: Works with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, prolonged use of computer.
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
Benefits:
Health Insurance, Sick LeaveSalary : $46,495 - $68,821