What are the responsibilities and job description for the Clerk, Payroll position at Lamar CISD?
JOB STATUS:
OPEN
POSTING DATE:
04/28/2025
CLOSING DATE:
05/12/2025 11:59 PM
POSTING NUMBER:
00007129
LOCATION:
Payroll
POSITION TITLE:
Clerk, Payroll
JOB DESCRIPTION:
Primary Purpose: To assist in the administration of the payroll functions of the District in a manner that preserves confidentiality and projects a professional image of the department.
RESPONSIBILITIES:
Major Responsibilities and Duties
- Perform all job duties in a confidential and responsible manner, demonstrating good judgment.
- Respond to general employee inquires and further direct specific inquires to appropriate staff.
- Verify that all eligible employees have the accurate and applicable number of accruals as per board policy.
- Monitor absences taken by each employee to ensure the number earned is not exceeded; adjust applicable paychecks as needed.
- Audit weekly timesheets for accuracy and compliance with federal wage and hour laws and with Board policy.
- Assist the Payroll Director in processing all court-ordered garnishments to ensure compliance with applicable laws.
- Assist Payroll Clerk, Leaves and Absences with the preparation of the estimated dock calculation for employees with anticipated long-term absences associated with FMLA, short-term disability, and Worker’s Compensation on a timely basis and record accurately in the payroll system.
- Coordinate with Human Resources to process and maintain personal day balances for those employees who transfer in or out of the District.
- Assist with the maintenance of records per the records retention schedule.
- Assist with the training of all campus and departmental staff responsible for time sheet procedures.
- Maintain spreadsheet for sick leave bank as per Board policy.
- Attendance at work is an essential function.
- Perform other duties as assigned by supervisor or designee.
EXPERIENCE:
QUALIFICATIONS:
Minimum Education/Certification:
- High school diploma
- 15 credited college hours or three years of experience as an administrative assistant or similar office experience preferred
- Valid Texas Driver's License
- Eligible for coverage under the District's vehicle insurance program
Special Knowledge/Skills:
- Knowledge of payroll and accounting procedures including federal and state laws pertaining to the process
- Exceptional computer skills
- Knowledge of Federal Wage and Hour laws
- Ability to exercise independent decision making
- Ability to stay informed of new rules and regulations as relating to the payroll function
- Ability to communicate effectively and courteously with district personnel
OTHER INFORMATION:
Equipment Used: Computer (data entry and word processing), printer, calculator, copy machine, typewriter, fax machine, envelope inserter/envelope sealer machine, microfilm machine, scanner, shredder, Payformance sealer and folding machines. Working Conditions: Mental/Physical Demands/Environmental Factors: Heavy lifting and carrying (45 pounds and over), reaching above shoulders, use of fingers, standing (intermittent), kneeling (intermittent), unusual fatigue factors (computer input).
JOB CONTACT INFORMATION:
APPLY TO:
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
GROUP / GRADE:
Wage/Hour Status: Hourly; Reports To: Director, Payroll; Date Revised: August 2020
SALARY:
Pay Grade: 6
DAYS:
230
