Accounts Payable Specialist

Accounts Payable Specialist

Overview

The Accounts Payable Specialist should be a reliable and precise professional, capable of properly maintaining accurate payable information. This professional will maintain current accounts and assist in invoicing functions.  The Accounts Payable Specialist will analyze invoices and expense reports, assign proper account coding, seek approvals, and will work with vendors to resolve past due invoices while reconciling vendor statements. This position reports to the Sr. Finance Director and works closely with other internal/external customers. 

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Processing invoices, assign/validate invoice account coding and approvals
• Validating support including matching to purchase orders
• Preparing check run, matching, and generating support & vouchers for payments
• Prepare month-end accrual for temp agency labor
• Knowledge of sales and use tax for proper accrual/recording
• Reconciling accounting records to vendor statements
• Provides documentation to support business needs, including audits
• Maintain vendor files
• Identify and research outstanding invoices
• Assist with accrual for month-end closing 
• Prepare analysis of accounts, including Excel spreadsheets detailing vendor activity
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Provide support for filling/pulling/refiling documentation
• Periodically cover the phones

Qualifications & Competencies:

Education/Work Experience:

• A high school diploma or general education degree (GED) is required.  Associates/Bachelor’s preferred
• Demonstrated attention to detail
• Ability to work independently, taking ownership of work product and completing work within specified deadlines
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external customers to maximize performance
• Ability to work in a team environment
• Solid math and financial proficiency
• Excellent communication skills both written and verbal
• Knowledge of NetSuite is a plus
• Knowledge of Microsoft Office:  MS Outlook, Excel, Access
• Knowledge of general accounting principles and bookkeeping
• Knowledge of regulatory standards and compliance requirements
• 1-3 years of successful experience in an accounts payable position or equivalent higher education

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance