Adminstrative Assistant

Lakeside United Methodist Church, 2333 Hilliard Ave. Henrico, VA 23228Job DescriptionPart-Time Administrative Assistant / Financial SecretaryWho we are: Lakeside United Methodist Church is a warm and welcoming community ofbelievers. We believe that church is the place where imperfect people can come together towrestle with faith, ask hard questions, and even express our doubts as we trust in God’s grace tosustain us. We envision Lakeside United Methodist Church to be God’s HANDS in ourcommunity and beyond: Hospitable, Always faithful, Nurturing, Discipleship, Service.Position Description: Greets visitors (by phone and in person) and performs dailyadministrative tasks in effort to maintain an organized and harmonious workplace environment.Position reports to the Pastor, in cooperation with the Staff Parish Relations Committee. Thisposition works closely with church staff, vendors, church leaders, and the community about allaspects of church life. Requires 28 hours/week in-person with paid sick and vacation leave. Thestarting pay range is $30,500 to $32,500.Qualifications & Requirements: High school diploma required, higher education degree preferred; 3-5 years in an administrative position; Computer skills: intermediate to advanced skills in Microsoft Office; proficiency withaccounting software; and familiar with graphic design principles for web and print; Familiar with Constant Contact (or similar communications platform) anddesigning/scheduling mass email; and Ability to take instruction, work independently, and work under deadlines.Experience, Abilities and Skills Multi-tasking and organizational skills are essential to this position. Discretion is essential. The position handles sensitive giving, prayer, and otherinformation to assure confidentially, sharing with only those who need to know. Interruptions are frequent; must be able to maintain focus and organization in thepresence of other conversations and activity. Ability to be professional while also empathetic when answering phones and dealing withthe church family and community is needed. Your creativity will be used for creating bulletins, and editing the monthly newsletter. Computer literacy - ability to use Microsoft Outlook, Word, Excel and Publisher isrequired. Proficiency with graphic design software and online tools such as Canva is aplus. ProPresenter is used to create and update announcements, scripture, and hymn slides forworship services.The following responsibilities are a general description of regular duties andresponsibilities and is not meant to convey the full scope of expectations.Communication: Greet all who enter the administrative offices, by phone or in person. Retrieve and distribute mail daily, responding as necessary. Keep church website up-to-date (including calendar), maintain organization of churchevents. Attend weekly staff meetings and share information as needed. Distribute copies ofcalendar weekly for review. Coordinate mailings as needed (stewardship, notes from pastor, newsletter). Gather information for the monthly church newsletter (print and email). Design the look,edit the layout, and email the correspondence monthly. Work with the Council Secretary in maintaining the Council minutes in notebooks andfiles. Maintain the office copier, supplies, organization, and filing.Administration: Manage attendance, visitor, giving, and event information using Tithely ChurchManagement Software (formerly Breeze). Maintain database informationas changes occur. Manage access to the church using security camera at entrance way. Produce and order materials for ministry events throughout the year. Use ProPresenter to create and update announcements, worship, and hymn slides forSunday service. Prepare certificates for Baptisms, Confirmations, Marriage and any letters of transfer.Financial: Enter vendor accounts payable, invoices and enter deposit/giving transactions usingParishSoft. Record individual giving in Tithely and provide quarterly statements to donors. Make deposits and file payroll tax deposits and reports, and maintain other financialrecords When authorized by the church Treasurer, issue checks and maintain order of bankingstatements. Reconcile credit card receipts to credit card statements and properly code them toaccounts.Clerical: Maintain regular inventory of office/church supplies and order as needed. Develop, edit, and print Sunday bulletins and inserts using Word and/or publishingsoftware (Publisher, Affinity Publisher); also create and print special eventflyers/brochures or funeral bulletins as needed. Write checks and maintain order of banking statements, billing statements, files andstaff/church member reimbursement requests.

Salary : $30,500 - $32,500