What are the responsibilities and job description for the Administrative Assistant position at Lakeshore Business Interiors, Inc?
Overview
We are seeking a personable and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily operations, streamline office processes, and enhance overall productivity. You will be the first point of contact for clients and visitors, ensuring smooth communication and efficient management of office tasks.
Key Responsibilities and Time Allocation:
Operational Support Duties (50-60%):
- Assist in scheduling daily activities and furniture installations
- Process purchase orders for job costing
- Track incoming orders and verify order accuracy
- Act as point of contact with vendor customer service for order concerns
Administrative / Bookkeeping Duties (30-40%):
- Greet walk-in customers and direct them to appropriate team members
- Answer phones and direct callers to appropriate team members
- Assist in accounts payable and accounts receivable processes
- Prepare bank deposits
- Provide support for upper management
General Duties and Special Requests (>10%):
- Assist with employee on-boarding and off-boarding
- Other administrative duties as assigned
Additional duties may be available with existing forklift certification or graphic design experience.
Minimum Qualifications & Skills:
REQUIRED:
- High School Degree
- Experience with administrative and clerical work
- Proficiency in Microsoft Office Suite
- Attention to detail
- Ability to multi-task
- Strong oral and written communication
- Approachable and welcoming demeanor
- Punctual, dependable, and organized
PREFERRED:
- Experience with Accounting Software (Sage 50 Accounting a plus)
- Familiarity with accounting principles
Pay: $17.00 - $19.00 per hour
Expected hours: 15.0 – 24.0 per week
Benefits:
- Flexible schedule
- Paid time off
Application Question(s):
- Work hours may be flexible between 8:00 am - 4:00 pm, Monday - Friday. Please describe what your availability looks like:
- Please write the word yes to confirm your understanding that this job requires a pre-employment drug screening.
Experience:
- Administrative: 1 year (Preferred)
Ability to Commute:
- Manitowoc, WI 54220 (Required)
Work Location: In person
Salary : $17 - $19