Executive Director, Facilities Management

Job Summary

Essential Duties & Responsibilities

• Develop and communicate strategic and tactical staffing level plans.
• Plan, develop, and implement policies and procedures, as well as controls programs for preventative maintenance.
• Establish operating budgets relative to maintenance activities; monitor and manage expenditures to ensure that they remain within prescribed limits.
• Develop, monitor, and control the annual operating and capital budgets for facilities, including approving expenditures and vendor contracts
• Analyze job and overhead costs and change methods and procedures as necessary to improve the department’s efficiency.
• Prepare estimates for preventative maintenance work orders, ensuring jobs remain on schedule and within established budget.
• Perform cost-benefit analysis for maintenance-related issues to ensure the best use of available resources.
• Manage relationships with college vendors, including building maintenance, HVAC, electrical, plumbing, and construction.
• Assist in compliance with all local, state, and federal building codes, health, safety, and security regulations and standards.
• Plan long-range improvements, renovations, and space utilization, ensuring the facilities meet future needs.

• Develop, plan, execute, and sustain a maintenance strategy designed to optimize maintenance programs by establishing safe minimum levels of equipment upkeep and practices for work efficiencies and design.
• Plan, organize, and coordinate all maintenance and HVAC operations for campus buildings' day-to-day activities.
• Evaluate the condition of buildings and systems and make appropriate recommendations.
• Create and manage preventative, predictive, and routine maintenance programs and tasks
• Participate in the development of criteria for and evaluation of equipment and technical maintenance, repair, and operating (MRO) parts suppliers and technical maintenance service providers.
• Manage and direct the facility condition assessment system to justify and facilitate a prioritized allocation of college deferred maintenance funds.
• Performs personnel functions for the purpose of maintaining adequate staffing, enhancing the productivity of personnel, and achieving objectives within budget. Supervise facilities staff, custodial and grounds teams, and external contractors to ensure high-quality, efficient daily operations.
• Coordinate the acquisition of specialized parts and supplies to ensure timely and efficient repairs.
• Respond immediately to emergency situations and serve as a representative on the Emergency Management Team. This position is essential staff and will assist with managing facility maintenance during emergency or weather-related situations
• Manages Capital Projects with the Director of Capital Projects for each fiscal year per the Board-approved fiscal year Spending Plan.

Knowledge, Skills, & Abilities

• Working knowledge of building management systems (BMS), such as Automated Logic (ALC).
• Experience in organizations with exposure to facilities management.
• Experience managing million-dollar budgets and analyzing budgets pertaining to facility service organizations or maintenance organizations.
• Working knowledge of trades classifications and functions, including tools, materials, and task-specific sequencing required for maintenance, sanitation, and repairs.
• Project management.
• Principles of budget control and personnel management.
• Operations and activities involved in grounds inspection, cleaning, maintenance, and repair of college buildings, facilities, and utilities.
• Methods and techniques used in general cleaning and maintenance activities.
• Applicable building codes, ordinances, regulations, and health and safety requirements.

• Interpret laws, rules, and regulations pertaining to construction, remodeling, procurement, health, and safety.
• Formulate policy and procedures.
• Compile clear, accurate reports.
• Coordinate/facilitate meetings.
• Establish and control budgets.
• Establish and maintain effective working relationships.
• Develop a preliminary budget and maintain expenditures within budget.
• Effectively supervise staff.
• Plan, organize, and direct operations involved in inspection, maintenance, and repair of college buildings and facilities.
• Ability to meet critical deadlines while managing multiple priorities.
• Ability to communicate clearly and concisely, both orally and in writing.
• Demonstrate competency in interpreting, communicating, and developing policies and procedures
• Ability to establish and maintain effective working relationships with staff members of every level, diverse backgrounds, and educational experience.
• Demonstrated proficiency in Microsoft Office products (e.g., Word, Excel, Project, PowerPoint)
• Demonstrated working knowledge of all applicable Federal, State, and local safety rules and regulations, including OSHA, the Department of Health, and the Bureau of Fire Safety.

• Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment.
• Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies.
• Deliver exceptional customer service by fostering a welcoming and supportive environment.
• Present a professional image in words, actions, and attire.
• Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
• Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives.
• Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically.
• Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization.
• Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on a variety of projects quickly and accurately.
• Effectively manage change and adaptability.
• Adheres to all workplace safety rules, safety laws, regulations, standards, and practices
• Ability to work various hours, including nights, early mornings, and weekends
• Ability to travel amongst various campuses and attend College events, on or off campus, as required.

Minimum Qualifications & Education

• Required:
  • Six (6) years of experience managing maintenance and facilities operations.
  • OSHA 10 Certified.
  • Valid or active Florida Contractors license.

• Preferred:
  • Associate’s degree and/or completion of appropriate vocational or technical coursework in building trades and maintenance operations.
  • OSHA 30 Certified.
  • HVAC Certification and experience

Lake-Sumter State College provides a wide range of affordable, competitive, and comprehensive benefits that are a vital part of your total compensation package. These programs are centered around health and wellness, financial security, and professional development.