Parts & Inventory Specialist

Job Summary 

Orders parts for follow up work daily. Documents parts spreadsheet and communicates with team about any changes in order status. Works with dispatcher to schedule follow up work once parts arrive at warehouse. Orders and maintains inventory levels in the warehouse and follows up with any backordered items to ensure inventory is maintained. 

Duties / Responsibilities 

Order, receive, and enter parts into inventory prior to project start dates. 

Order necessary parts and verify they are delivered on time, in good condition, and correct for the job. 

Maintain appropriate warehouse stock levels by ordering inventory from supply houses. 

Maintain shop inventory and regularly stock commonly used service and installation materials. 

Coordinate with dispatch when parts arrive to schedule follow-up work. 

Track returns, warranty items, and refunds from supply houses. 

Meet with supply house sales representatives to build strong vendor relationships. 

Prioritize sourcing parts from local suppliers and distributors before using online vendors to reduce wait times and equipment downtime. 

Communicate part pricing to customers for approval before ordering any non-stock or special-order items. 

After customer approval, provide pricing and job details to dispatch and/or billing for proper scheduling and invoicing. 

Ensure all service jobs and installation projects are fully picked, staged, and prepped in advance so technicians are not searching for parts the day of the job, minimizing shop congestion and improving field efficiency. 

Monitor waste oil storage levels and notify the Service Manager when disposal or pickup is required. 

Maintain cleanliness, organization, and safety in both the front shop and rear warehouse areas. 

Required Skills/Abilities 

Excellent verbal and written communication skills. 

Excellent organizational skills and attention to detail. 

Excellent time management skills with a proven ability to meet deadlines. 

Ability to calculate figures and amounts such as discounts and percentages. 

Ability to function well in a high-paced and at times stressful environment. 

Basic computer skills.