What are the responsibilities and job description for the Community Association Manager position at Lake Park Condominium Association?
The Association Manager, as an employee of Helm Management Co, is responsible for all aspects of managing the Lake Park Condo Association, including building/facility management, coordination of third-party vendors, supervision of other staff on-site, and direct interaction with the Lake Park Board of Directors.
Duties include, but not limited to the following:
- Attend Board of Directors Meeting - prepare and distribute board packets including management reports, meeting agendas, prepare minutes and action items, coordinate the free flow of information to the Board, work with all committees of the Board.
- Enforcement of Governing Rules & Documents, including preparation of reminder, hearing, and result notices. Coordination of member attendance at designated meetings for said hearings.
- Collect and organize all documentation related to Association operations including records/books, documents, correspondence.
- Budget and Finance Duties - oversee expenditures, delinquencies, assist with invoice approval, budget management, and monitor reserve investments
- Supervision of office, maintenance, and custodial staff in accordance with Helm Management policies and procedures.
- Vendor Management - coordinate bidding process, present the Board with the results, oversee vendor contracts, and ensure completion of approved scope of work.
- Design, schedule, and coordinate general upkeep, major repairs, remodeling, or construction projects of the property as determined by the Board.
- Maintenance - general supervision of the maintenance of all common areas in coordination with the maintenance and custodial staff. Proper record keeping of maintenance activities.
- Ensure prompt compliance with any and all orders or requirements of all federal, state, county or municipal authorities or agencies having jurisdiction with respect to the Association.
- Attend Committee Meetings and assist with committee activities.
- Coordinate the Association’s Annual Meeting, monitor the election timeline and assist the Board with the retention of an Inspector of Election.
- Perform duties and exercise other powers as may be delegated by action of the Board of Directors according to Association Documents, as well as local, state, and federal codes and legislation.
- Regular contact with homeowners and Board Members.
- Conduct regular property walkthroughs to evaluate community needs and resident compliance with CC&Rs and Rules and Regulations.
- Some evening and weekend work/on-call schedule and availability.
Anticipated Qualifications:
- A two or four-year degree from an accredited college or university; community management experience preferred
- Knowledge of Homeowner Association CC&Rs, bylaws and contracts and the ability to read understand and implement said guidelines.
- 2 years HOA Portfolio Management experience
- Have or be working toward a certification in Community Management (CMCA, AMS). Real Estate Licensee is a plus
- Must have the ability to maintain a professional demeanor in office, on-site, in writing and over the phone. Communicate effectively with others in English both orally and in writing. Bilingual in Spanish a plus
- Proficient in PC operations and Microsoft Office Suite
- Experienced with HOA Property Management software (or equivalent). Familiarity with CINC Systems a plus
- Valid CA Driver’s License and proof of valid auto insurance
This is a full-time exempt position with benefits. Pay range: $90,000 - $100,000 per year DOE
Job Type: Full-time
Pay: $90,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
Salary : $90,000 - $100,000