The Opportunity

As the Administrative Assistant, you will play a crucial role in enhancing the efficiency of our executive team at Lake Leaf. This position involves a wide range of administrative tasks from all areas of the company, such as Compliance & Risk, METRC, Human Resources, and Finance. Reporting directly to the Head of Human Resources and collaborating closely with other executive team members, this in-house position offers a dynamic work environment in a fast-growing organization.

What You Get to Do

• Perform diverse administrative functions, including scheduling interviews, adjusting timesheets, checking vendors in/out, receiving on mail, managing phone calls, scheduling meetings, and other duties as asked.

• Ensure efficient routing of phone calls to the appropriate department associates and provide information when possible.

• Assist in various operational administrative duties with professionalism, confidentiality, and courtesy.

• Establish and maintain an organized filing and retrieval system to support office functionality.

• Manage the contract administration process.

• Exhibit a high level of maturity, discretion, tact, and judgment when dealing with confidential matters.

• Maintain impeccable control, accuracy, and thoroughness in managing expenses, records, and reports.

• Under the guidance of executive leaders, support and oversee special projects.

• Initiate, manage, and complete various projects simultaneously with minimal supervision, demonstrating strong problem-solving skills.

• Provide organizational and communications support to the executive leaders, including preparing formal and informal correspondence, memos, and draft policy statements.

• Embody the company's mission, vision, and values.

• Create engaging and enjoyable experiences.

• Perform other duties as assigned related to this role.

What We Look for in a Person

• Serves and develops others by building relationships.

• Fosters an inclusive workplace where inclusion and individual differences are valued.

• Collaborates across boundaries to achieve common goals.

• Aligns organizational objectives and practices with Mille Lacs Band traditions or interests as appropriate.

• Sets direction and influences others to translate vision into action.

• Demonstrates drive for continued personal and professional growth.

What We Offer You

• We have a fun, energetic personality and are adventurous, creative, and open minded.

• We strive to lead through our seven (7) values in all that we do. (Wisdom, Love, Respect, Truth, Humility, Bravery, and Honesty)

• Our foundation of Servant Leadership is a philosophy that embodies and fosters empowerment, decision-making and engagement across all levels of the organization.

• We are a career accelerant, which means developing our Associates is one of our main priorities.

• We provide a space for Associates and others to bring who they are to work and impart a sense of purpose.

What Qualifies You (EDUCATION and/or EXPERIENCE:)

• High school diploma or general education degree (GED) and two years of administrative assistant experience; or equivalent combination of education and experience

• Experience working in a professional environment with an executive leadership team.

• Proven experience organizing and directing multiple teams and departments.

• Must be highly proficient in Microsoft Office programs including Excel, Word, PowerPoint, and Outlook.

• Must be able to secure a cannabis license.

• Mille Lacs Band Member and American Indian preference will be exercised in the hiring process.

Must Haves

• Ability to work with minimal supervision needed.

• Previous administrative/secretarial experience preferred.

• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.

• Work experience in Zoom, Skype, Teams, or other modes of meetings

• Ability to maintain integrity of sensitive/confidential information.

• Strong communications skills are required, ability to maintain dialog and relationships with state department officials, Band officials, as well as the staff of Lake Leaf Cultivation.

• Excellent interpersonal, communication and organizational skills.

• Excellent written and oral communication skills.

• Extremely versatile, dedicated to efficient productivity.

• Able to multi-task, trouble shoot, prioritize, and have effective time management.

• Build collaborative relationships with others.

Work Environment

• Indoor cultivation facility with controlled temperatures and humidity levels.

• Exposure to strong odors and varying noise levels.

• Collaborative team environment with communication between multiple departments.