What are the responsibilities and job description for the Correctional Office Assistant at Southwestern IL Correctional Center position at Lake Land College?
- Description
Provide support services to a Correctional Center Educational Program.
- Description of Essential Functions (critical tasks)
Essential Job Functions:
- Prepare memorandums and letters as required.
- Prepare spreadsheets and enter information pertaining to expenditures on provided software.
- Create and maintain student records and files.
- Maintain time records on all full and part time employees.
- Provide student and registration information to the office of the Executive Dean for input on the campus computer system.
- Prepare monthly time summaries for all programs.
- Input attendance assignments and other information on OTS as required.
- Create and maintain vocational reporting records as required.
- Provide needed information for employee action forms as required.
- Maintain HS/GED request records as required.
- Prepare Purchase Orders and requisitions as required.
- Provide information to the office of the Executive Dean to update Mid Term and grade rosters as required.
- Prepare attendance forms for full and part time students.
- Create and maintain file system on all correspondence.
- Be on site a minimum of 37.5 hours per week(30 minute lunch).
- Arrive at work site prior to beginning of established shift.
- Attend both college and facility staff meeting as required.
- Attend training as required.
- Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.
- Conduct oneself in a professional manner.
- Prepare financial reports under the direction of the Associate Dean as required.
- Notify supervisor well in advanced of absence.
- Abide by D.O.C. and Lake Land College regulations at all times.
- Provide assistance in preparing classroom materials for instructors as required.
- Answer phones and direct calls as required.
- Act as receptionist in College area and direct traffic as required.
- Assist institutional personnel during emergency situations.
- Assist in preparation of EGCC Forms on the eligible students in programs.
- Input information on OTS for Tuition Reimbursement Program as required.
- Review attendance records to ensure compliance with EGCC requirements.
- Assist in administering College Admission Testing as required.
- Maintain equipment assigned area.
- Maintain accurate control of keys on assignment.
- Other duties as assigned.
- Specific Functional Job Requirements
Education Requirements:
- Associate Degree Preferred.
Experience Requirements:- Computer,Bookkeeping Experience,and Report Writing required.
Knowledge:- Knowledge of software and computer operation required.Book keeping and clerical functions required.
Skills:- Highly developed computer skills required.Good communications skills required.
Personal Requirements:- Good Interpersonal Skills.
Equal Opportunity Employer