Associate Dean at Big Muddy CC

The Associate Dean administers and supervises all college programming and administrative processes at a correctional facility, including student admissions and recruitment, advising, registration, scheduling courses and purchasing. The position is responsible for coordinating all college activities with IDOC facility administration and applying administrative directives and policies.

Essential Job Functions:

1. Provide supervision of college programs and college staff at designated correctional facility to meet mission and goals of College and the IDOC or IDJJ.
2. Plan, schedule, and evaluate course offerings at designated correctional facility to assure agreement with course requirements and assessments.
3. Review classroom needs, establish vender accounts, process requisitions, and track facility purchasing so all transactions meet fiscal guidelines.
4. Recruit, admit, advise, and register all students based on module schedule, following College regulations and IDOC directives.
5. Administer training, activities, and evaluation of all facility staff and recruit, interview, and submit background checks in their hiring.
6. Serve as an IDOC or IDJJ department head by attending Warden meetings and conducting monthly college staff meetings to communicate facility issues.
7. Be on work site a minimum of 37.5 hours per week (30-minute lunch).
8. Arrive at work site prior to beginning of established shift.
9. Lead or serve on such committees for the betterment of the College as may be established by the administration.
10. Identify and report FOIA requests to appropriate FOIA Officer. Determine and collect appropriate documentation to meet FOIA requests.
11. Respond and answer student grievances submitted via IDOC grievance process.
12. Observe, support, and enforce the regulations, policies, and programs of the College and inform the Dean of Correctional Programs in writing of any problem that might have a detrimental effect on the College.
13. Administer collective bargaining agreement, including disciplinary process and grievances at designated facility.
14. Direct and weekly audit college staff in the collection of SDS documentation and inventory of caustics and flammable substances in program areas as prescribed by IDOC or IDJJ.
15. Direct and weekly audit staff in the inventory and issuance of tools in program areas as prescribed by IDOC or IDJJ.
16. Assist institutional personnel during emergency situations.
17. Audit college documentation, IDOC or IDJJ offender database, and other college activities for compliance with IDOC or IDJJ regulations and procedures, including Program Service Credit contracts/calendars, program checklists, and enrollment documentation.
18. Report any personally observed security violations and assist IDOC or IDJJ in investigations of individuals in custody and/or staff, including completing disciplinary and incident reports.
19. Direct and adhere to IDOC or IDJJ regulations regarding handling of keys and maintaining locked and secured areas.
20. Perform duties as assigned.
21. Authorize and maintain equipment assigned to area, administering IDOC property guidelines.

Education Requirements:

• Bachelor's Degree. Master's Degree Strongly Preferred.

• Administrative or Supervisory Experience Required.

• Knowledge of Community College procedures required. Knowledge of correctional systems preferred.

• Excellent written and verbal communication skills required. Highly developed problem-solving skills required.

• Good Interpersonal Skills.