What are the responsibilities and job description for the Secretary position at LAKE COUNTY SHERIFF'S OFFICE?
1. Receives, logs, and processes public records requests in compliance with the Michigan Freedom of Information Act (FOIA) (MCL 15.231 et seq.), managing a consistent volume averaging 30 requests monthly.
2. Performs complex text and digital media redactions on standard law enforcement incident logs, police reports, investigative photographs, supplemental documentation, Agency Standard Operating Procedures (SOPs), Body-Worn Camera (BWC) footage, and cruiser dashcam video files.
3. Establishes and keeps an accurate, legally binding departmental Redaction Log, meticulously documenting specific statutory justifications and precise Michigan Compiled Laws (MCL) exemption language for every redaction performed.
4. Receives and screens incoming telephone calls, relays messages, greets and directs visitors, and promptly notifies appropriate agency personnel of arrivals.
5. Opens, logs, and date stamps incoming mail according to established department procedures; prepares outgoing official correspondence and schedules courier pickups.
6. Types letters, reports, orders, forms, and administrative documentation from rough drafts using computerized word processing applications; proofs materials for typographical, grammatical, or spelling errors prior to final approval.
7. Accepts cash, checks and money orders for official traffic crash police report copies and Civil Service payments; balances collections and issues standardized receipts.
8. Sorts, classifies, logs, and archives sensitive documentation; retrieves and securely stores department records and files as directed.
9. Performs routine administrative tasks including photocopying, distributing interdepartmental correspondence, faxing documents, and maintaining clean administrative file structures.
10. Prepares and distributes validated copies of requested files to authorized parties in accordance with established records-retention policies, completing all necessary compliance tracking.
11. Registers Sex Offenders within the jurisdiction and systematically collects mandated statutory sex offender registration fees.
12. Handles all local firearm and gun registrations, accurately entering technical licensing data into the appropriate state-mandated website portals.
13. Prepares seasonal grants, operational logs, and data summaries for submission to the designated grant supervisor.
14. Completes fingerprinting for the general public requiring background checks.
15. Performs all other job-related duties, special assignments, and technical support functions necessary to execute County services and achieve agency objectives.
Work Location: In person