Personal Assistant

Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to executives and management teams. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and discretion. This role offers an opportunity to work in a dynamic environment where strong organizational skills and attention to detail are essential for success.

Duties

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events efficiently
• Coordinate complex travel arrangements, including booking accommodations and transportation
• Prepare and proofread correspondence, reports, and presentations with excellent proofreading and transcription skills
• Handle phone calls with professional phone etiquette, operate multi-line phone systems, and screen inquiries effectively
• Assist with event planning and project coordination to ensure timely execution of company initiatives
• Perform data entry, filing, and document management using Microsoft Office Suite and DocuSign for electronic signatures
• Support bookkeeping tasks such as invoicing and QuickBooks data management
• Provide executive administrative support including managing emails, organizing files, and handling confidential information
• Oversee office management duties such as front desk responsibilities, customer service interactions, and general clerical tasks including typing, filing, and office supply management

Experience

• Prior experience as a Personal Assistant or in an administrative role is preferred
• Demonstrated proficiency with Microsoft Office (Word, Excel), Google Workspace, QuickBooks, and data entry systems
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Experience with event planning, project coordination, bookkeeping, and office management is highly desirable
• Excellent communication skills with professional phone etiquette and customer service experience
• Familiarity with transcription, proofreading, office experience, filing systems, multi-line phone systems, Microsoft Outlook Calendar management, and electronic signature platforms such as DocuSign is advantageous

This role requires a detail-oriented individual who can manage multiple priorities efficiently while maintaining a high level of professionalism. The successful candidate will be instrumental in supporting executive functions through exceptional organizational skills and technical proficiency.

Job Types: Full-time, Part-time, Contract, Temporary, Internship

Pay: $15.00 - $25.13 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in South Haven, MI 49090

Salary : $15 - $25