What are the responsibilities and job description for the Office & Parts Administrator position at Lake and Bay Marine?
Lake & Bay Marine
Office & Parts Administrator
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Employment Type: Full-Time
Position Summary
Lake & Bay Marine is seeking an organized, dependable, and customer-focused Office & Parts Administrator to support the daily operations of our marine dealership and service department.
This position is responsible for a combination of accounting, payroll, inventory, purchasing, administrative, and customer service duties. The ideal candidate will be comfortable handling financial information, maintaining accurate records, managing multiple responsibilities, and assisting customers both over the phone and in person.
Key Responsibilities
- Process payroll accurately and on schedule
- Create, process, and maintain purchase orders
- Manage Accounts Payable, including entering bills, tracking invoices, and processing payments
- Manage Accounts Receivable, including customer invoices, payments, and account balances
- Maintain accurate financial and administrative records
- Handle cash, checks, credit card payments, and other customer transactions
- Assist with parts ordering and receiving
- Maintain accurate parts and inventory records
- Monitor inventory levels and assist with inventory counts
- Receive and organize incoming parts and supplies
- Communicate with vendors regarding orders, invoices, pricing, and availability
- Answer incoming phone calls professionally and direct calls as needed
- Assist customers with questions regarding parts, service, orders, and general information
- Provide friendly and professional customer service to customers visiting the shop
- Maintain organized office and parts records
- Assist management with additional administrative duties as needed
Preferred Experience & Qualifications
Previous experience in the following areas is preferred:
- Accounts Payable
- Accounts Receivable
- Payroll processing
- Cash and money handling
- Inventory or parts management
- Purchase orders and vendor accounts
- Professional phone etiquette
- Customer service
- General office administration
- Marine Industry or Dealership experience
Ideal Candidate
The ideal candidate is:
- Organized and detail-oriented
- Dependable and punctual
- Comfortable working with numbers and financial information
- Able to accurately handle confidential information
- Professional when communicating with customers and vendors
- Able to multitask in a busy office and shop environment
- Comfortable working independently and as part of a team
- Willing to learn about marine parts, products, and services
- Proficient with basic computer and office software
Work Location: In person
Salary : $40,436 - $57,057