Administrative Assistant

Job Duties:

Under the direct supervision of the Department Chair, this position provides administrative support to the Department of Education and Department of Business and Data Science at LaGrange College and is responsible for organizing the workload and initiating best office practices and procedures to contribute to the efficient and responsive operation of the office.

Duties will include, but are not limited to:

• Prepare certification paperwork for Early Childhood Education and MAT graduates, as well as advanced certification candidates
• Prepare the Title II and IPRC (Institutional and Program Report Card) report
• Input data in TPMS (Traditional Program Management System)
• Keep track of GACE score testing information
• Update and review the MAT excel spreadsheet at the beginning of the semester
• Communicate with students regarding testing and academic requirements as needed
• Coordinate the Department's social media including Facebook, Twitter, Instagram and YouTube.
• Collect, organize, and manage data for the Department’s assessment efforts, especially with regards to the ACBSP.
• Assist faculty with advising duties by preparing degree audits, coordinating the DAP, and communicating with students about major declaration, graduation petitions, and other matters.
• Assist adjunct faculty with all phases of their position, serving as liaison to recruit, maintaining records for contracts, syllabi and books, and course operation
• Responsible for maintaining a clean and organized office, including handling reception duties, telephone, mail, faxing, filing, copying, typing, expense reporting, editing, bill paying, ordering supplies, supervising work study students and supporting faculty as needed.
• Keep department syllabi up to date
• Department minutes for all meetings

Minimum Qualifications:

Bachelor or associate degree and three years of clerical, administrative, secretarial or office management experience, or equivalent combination of experience, training and/or education.  Prior administrative experience in a higher education environment preferred.

Knowledge, Skills and Abilities:

• Creative skills and excellent written and verbal communication skills and demonstrated customer service skills.
• Excellent computer skills with proficient knowledge of MS Word, Outlook, Excel, PowerPoint and Access; knowledge of Banner preferred
• Excellent social media skills
• Strong organizational skills with ability to manage multiple tasks simultaneously
• Ability to communicate effectively with students, staff, faculty and alumni
• Discretion
• Detail oriented
• Enthusiasm and desire to work with college-age students

LaGrange College is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, sex, age, national origin, disability, veteran status or any other legally protected status.