sales tax

LAFOURCHE PARISH SCHOOL BOARD

SALES TAX DEPARTMENT

JOB DESCRIPTION

JOB TITLE: Specialist I

REPORTS TO: Manager

EDUCATION/EXPERIENCE:

1. Associate's degree in business administration, computer technology or related field

2. Two (2) years data processing experience

SUBSTITUTIONS:

1. High school diploma or equivalent with Data Processing Technology or related certifications may substitute for

associate's degree

1. High school graduate or equivalent with two (2) additional years in administrative assistant or data processing may

substitute for associate degree

KNOWLEDGE/SKILLS:

Intermediate knowledge MS Office as currently used by the Department

• Intermediate knowledge MS Office as currently used by the Department
• Ability to operate 10-key by touch
• Ability to operate office computers and equipment
• Ability to bend, lift approximately 30 pounds and stand for longer periods of time

SPECIFIC JOB DUTIES:

Collection Division: Applications

• Create new application folders
• Contact older taxpayers to acquire an update applications with proper signature pages

Collection Division: Batch Entry

• Repetitive keypunching of sales tax returns and related documents in accordance with established guidelines
• Work is reviewed for accuracy and speed of the assignments accomplished
• Balancing daily work, sales tax, hotel/motel entry with Accountant

Collection Division: Mail-outs

• Monthly processing and mailing of sales tax and hotel/motel returns to taxpayers
• Assist in mailing sales tax returns, hotel/motel forms, applications and delinquent notices

Collection Division: Maintenance of Taxpayer Accounts

• Mail follow up letters to taxpayers, sales tax form, correct remit address, etc.

Collection Division: Taxpayer Assistance

• Responsible for assisting taxpayers over the counter with applications, payment of taxes, boat sales, issuing tax clearances, and any general sales tax questions

Compliance Division: Delinquent Accounts

• Processing delinquent billing by printing, verifying, mailing to taxpayers, and scanning if applicable. Follow-up with contacting all taxpayers with 30 day delinquent tax notices
• Assist with the collection of delinquent accounts
• Communicate with delinquent taxpayers

Financial Division: Cash Management

• Receives sales tax payments (cash, checks or money orders); Balancing
  
  cash drawer daily and responsible for own cash

Administration: Retention

• Purge and shred inactive taxpayer account folders yearly

ADDITIONAL DUTIES:

Collection Division: Incoming Mail

• Assists in opening mail and data entry of tax returns when necessary

Collection Division: Laws

• Review professional accounting journals, new regulations and changes in state and local law

Collection Division: Taxpayer Assistance

• Greets guest at window in a professional manner
• Field phone calls from taxpayers with questions on completing tax returns
• Assists taxpayers in the filing of sales & use tax returns and occupancy tax returns

Compliance Division: Coordinate with Other Taxing Agencies

• Works with other tax collecting agencies; including, but not limited too, local taxing agencies, Louisiana Department of Revenue, Louisiana Commissioner of the Office of Alcohol and Tobacco Control (ATC), and Office of Motor Vehicles

Compliance Division: Educate Taxpayers

• Educate taxpayer regarding compliance with state statutes and local tax ordinances

Financial Division: Cash Management

• Prepare Deposits

Administration: Policy Manuals

• Develop, analyze internal processes and recommend and implement
  
  procedural or manual changes

Administration: Retention

• Scanning all applicable documents into the document storage in order to maintain permanent records as per the board approved retention policy
• Maintains filing and files in appropriate manner as it relates to your position

Administration: Special Task

• Performs all other duties as assigned by immediate supervisor or by Superintendent

EMPLOYMENT TEST:

• MS Office as currently used by the Department
• 10 Key