Office Administrative Assistant

About Laffey Real Estate

Laffey Real Estate is one of Long Island's largest independent residential real estate brokerages, serving Nassau, Suffolk, and Queens for over 50 years. With 13 offices and nearly 500 agents, we provide industry-leading marketing, technology, and support while maintaining a collaborative, family-oriented culture.

About the Position

This is an IN-PERSON for an experienced person.

The ideal candidate has excellent organizational skills, is comfortable managing multiple priorities, and enjoys working in a fast-paced real estate office.

Laffey Real Estate is seeking a highly organized, detail-oriented person to handle transaction coordination and other in office duties for our Manhasset office.

This position is much more than a secretarial role. The successful candidate will serve as a key member of our office operations team, supporting agents and management through transaction coordination, MLS administration, marketing, technology support, compliance, recruiting, and day-to-day office operations.

No two days are exactly alike. We're looking for someone who thrives in a fast-paced environment, enjoys solving problems, and can successfully manage multiple priorities while maintaining exceptional attention to detail.

Responsibilities

Transaction Coordination

·      Manage residential real estate transactions from contract through closing

·      Coordinate with attorneys, lenders, title companies, buyers, sellers, and agents

·      Track contract deadlines and required documentation

·      Maintain complete and compliant transaction files

·      Schedule inspections, walkthroughs, and closings

MLS & Listing Management

·      Enter and maintain listings in OneKey MLS

·      Process new listings, price changes, status updates, open houses, and photo updates

·      Research and verify listing information

·      Ensure MLS accuracy and compliance

Marketing

·      Create listing flyers, postcards, brochures, and marketing materials

·      Design social media posts for listings, open houses, company events, and recruiting

·      Coordinate email marketing campaigns

·      Update agent websites and online marketing

·      Assist with office branding and promotional materials

Office Operations

·      Maintain CRM databases and office systems

·      Support recruiting initiatives and office events

·      Assist agents with technology platforms and software

·      Coordinate office projects and company initiatives

·      Maintain office displays, listing showcases, and marketing materials

·      Provide administrative support to management and agents

Training & Agent Support

·      Coordinate office training sessions

·      Prepare educational materials and presentations

·      Assist with onboarding new agents

·      Help agents navigate company technology and systems

Qualifications

Required

·      Exceptional organizational and time management skills

·      Excellent written and verbal communication skills

·      Strong attention to detail

·      Ability to manage multiple projects and deadlines simultaneously

·      Professional and positive attitude

·      Strong customer service skills

·      Ability to work independently while collaborating with a team

·      Proficiency with Microsoft Office and Google Workspace

·      Comfortable learning new technology platforms

Preferred

·      Previous real estate brokerage experience

·      OneKey MLS experience

·      Canva or graphic design experience

·      Social media marketing experience

What We're Looking For

The ideal candidate is proactive, dependable, and enjoys working in a fast-paced environment where every day is different. This role is ideal for someone who enjoys organization, technology, marketing, and helping others succeed. You'll play an important role in supporting our agents, maintaining compliance, and ensuring our office operates efficiently.

If you're looking for a position where you can make an impact, grow your skills, and become an essential part of a successful real estate office, we'd love to hear from you.