Billing & Central Purchasing Specialist

Who We Are
Lad Lake is a COA-accredited, nonprofit, independent organization serving youth and families across Wisconsin. With over 1,200 individuals benefiting from our trauma-informed programs, we are committed to guiding growth and promoting diversity, equity, and inclusion in all we do.

Our mission is to help young people reach their potential and live responsibly. Behind every youth served is a team of dedicated professionals making it all possible—including our financial operations team. If you're detail-oriented, organized, and passionate about using your skills to support a greater cause, we’d love to meet you.

What a Day in the Life of the Billing & Credentialing Specialist Looks Like:

• Billing (Accounts Receivable):

  • Submits all billing to all funding sources on a timely basis
  • Accurately records revenue in accounting software from underlying source files, reports, and systems.
  • Investigate and resolve aged accounts receivable.
  • Reconcile balances to general ledger
  • Prepare monthly AR summaries and reconciliations
  • Maintain documentation for audits and funder reporting.
  • Respond to inquiries regarding invoices, payments, and account statuses.
  • Back-up for remote depositing

• Central Purchasing:

  • Coordinate procurement of goods and services across departments, ensuring adherence to budget and internal approval processes. (Through FMX PO system)
  • Source vendors, obtain quotes, and evaluate pricing to ensure cost efficiency and ethical purchasing.
  • Maintain centralized records of purchase orders, contracts, and vendor agreements.
  • Monitor inventory of office and program supplies, reorder stock as necessary.
  • Assist with special billing reports as requested by clients and firm personnel.
  • Ensure compliance with nonprofit procurement policies, funding guidelines, and federal regulations
  • Miscellaneous accounting and billing tasks as required by Finance Director

What You Bring to the Table:

• Associate degree in Accounting, Finance, Business Administration, or related field (bachelor’s preferred)
• 2 years of experience in billing, accounts receivable, or purchasing (nonprofit and behavioral health billing experience is a plus).
• Knowledge of nonprofit fund accounting principles and grant billing practices.
• Proficient in accounting software (e.g., FMX, Sage intact, Sage 300 ERP, Extended Reach, Avatar) and Microsoft Excel.

What We Bring to the Table:

• $25/hour - $28/hour (Based on experience)

• Medical, Dental, Life Insurance, STD, LTD Benefits

• Paid Time Off (up to 16 days annually to start)

• Holiday Pay (up to 8 days)

• Tuition reimbursement to support your career growth

• 401k plan profit sharing for your financial future

• Casual dress code – wear what makes you comfortable!

• Employee Assistance Program (EAP) for additional support

• Federal Student Loan Forgiveness Employer

• Professional development opportunities (we’ll pay you to learn!)

• Longevity – We’re Wisconsin’s oldest youth service organization!

• Career advancement – Many of our leaders started in entry-level roles and grew into leadership

• A servant-leadership culture – Our leaders are here to support you so you can best support the mission

Preferred:

• Familiarity with federal and state grant billing requirements (e.g., OMB Uniform Guidance).
• Experience implementing or working within centralized purchasing systems.
• Strong organizational and time-management skills, with attention to detail.
• Commitment to the mission and values of the organization.
• Excellent written and verbal communication
• Ability to maintain confidentiality and uphold compliance standards
• Ability to multi-task, self-manage, organize and prioritize duties and functions.
• Teamwork - Promotes cooperation and commitment within the team and organization

Work Environment:

• Requires regular in-person attendance
• Occasional lifting of office supplies or equipment (up to 25 lbs).
• Monday – Friday (Typically 8:00 AM – 4:30 PM)

Come join the Lad Lake family. Welcome home!