Construction Accounts Receivable Specialist

Position Summary

This role is responsible for managing monthly billings across a portfolio of commercial construction projects. Involves managing documentation, ensuring accurate documentation of payments and maintaining compliance with contract terms.

Essential Job Functions and Responsibilities:

Billing Functions:

• Project set-up with budget and proposal input into Sage
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principle
• Prepare and send commercial invoices in compliance with specific contract language
• Coordinate billing amounts with internal job owner
• Monitor receivables aging and follow up on past due accounts – run aging reports for management

Financial Functions:

• Code documents according to company procedures
• Prepare bank deposit documentation
• Receive and record payments on accounts
• Verify accuracy of financial data
• Reconcile or note and report discrepancies found in records
• Maintain WIP reports

Business Operations:

• Access computerized financial information to answer general questions as well as those related to specific accounts
• Search files, databases or reference materials to obtain needed information
• Coordinate with other departments for job status
• Maintain Reseller permits for wholesale vs retail sales

Other Functions:

• Comply with federal, state, and company policies, procedures, and regulations
• Communicate with Supervisors and Peers
• Communicate with Persons Outside Organization
• Operate computers programmed with accounting software to record, store, and analyze information

Qualifications:

Education and Experience:

• 2-5 years work experience in a construction billing/project accounting environment or construction administration
• Associate’s degree or equivalent experience required; bachelor's degree preferred
• Familiarity with construction specific billing methodologies (quoted, progress, time and materials)
• Proficiency with accounting software (Sage Contractor 100)
• Proficiency in Microsoft office apps (excel, outlook and word)

Skills:

• Attention to detail
• Ability to navigate ambiguity and changing priorities
• Active listening
• Critical thinking and complex problem solving
• Comprehension in reading contract verbiage
• Management of financial resources

Pay information:

Starting range is $25-$35 per hour depending on experience.

Salary range for position is $25-$40 per hour.

Benefits:

• Weekly pay
• Employer paid medical and dental for employee
• Paid Holidays
• Vacation and sick leave

Physical Demands:

• Prolonged periods sitting at desk and working on a computer
• Manual dexterity to perform data entry
• Occasional lifting up to 25 pounds

Pay: $25.00 - $35.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Education:

• Associate (Required)

Experience:

• Construction billing: 2 years (Required)

Work Location: In person

Salary : $25 - $35