Bookkeeper / Payroll Specialist

BOOKKEEPER/PAYROLL SPECIALIST

LACASA is a dynamic, mission-driven nonprofit dedicated to supporting victims and survivors of child abuse, domestic violence, and sexual assault. We are the only agency of our kind in Michigan—and one of few nationwide—that provides comprehensive services under one roof. With more than 35 programs available at no cost to victims and their families, our team of dedicated professionals works to create pathways to healing and empowerment.

Our purpose-built facility offers a safe, welcoming space for those we serve, as well as a modern, collaborative work environment for our staff. At LACASA, we are deeply committed to diversity, equity, inclusion, and partnership in all aspects of our work. If you are inspired by our mission, we encourage you to explore this career opportunity with us.

GENERAL DESCRIPTION: The Bookkeeper/Payroll Specialist is a full-time position that reports to the Director of Finance to promote successful financial operations of our agency. This role is responsible for maintaining accurate financial records, managing accounts payable and receivable, including payroll, and assisting with financial reporting to ensure the ongoing fiscal health of the organization. This position is also responsible for expense management, purchasing approvals and benefits administration. Upholds the highest standards of ethical conduct and integrity in all financial transactions and record-keeping to ensure that trust and confidentiality are preserved with staff, clients, donors and external partners.

QUALIFICATIONS: High school diploma or equivalent required; Bachelor’s degree in Accounting/Finance, Business Administration, Management, or a related field preferred. A minimum of 3-5 years of experience in office management, accounting/finance or administrative roles; preferably in a non-profit environment. Must possess knowledge of generally accepted accounting principles and Microsoft Office Suite products, including Word and Excel. Excellent time management talents, strong organizational skills and exceptional attention to detail are necessary. Previous experience with grants preferred. Must be able to demonstrate knowledge of accounting and payroll software. Familiarity with ADP/Workforce Now and Financial Edge (FENXT) a plus.

ESSENTIAL RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Accounting and Finance:

· Enters journal entries to debit and credit agency’s accounts to produce accurate and timely financial records.

· Generates accounting and audit reports for cash receipts, accounts payable and receivable, expenditures, and profits and losses.

· Assists with tracking and recording employee time allocations across multiple restricted grant funding streams. 

· Reconciles and ties out monthly trial balance; credit card accounts, gift cards and bank accounts to ensure payments and deposits have been accurately reported.

· Maintains petty cash accounts; processes employee expense accounts and other requests for payment/reimbursements.

· Conducts quarterly review of charges, subscriptions and recurring payments to ensure current, legitimate expense.

· Processes bi-monthly payroll. Ensures adherence to agency policies, federal/state labor laws and grantor requirements.

· Accurately processes accounts payable, ensuring all required approvals and supporting documentation are obtained.

· Maintains both physical and digital filing systems with accuracy and confidentiality.

· Participates in and prepares for various audits as requested.

· Manages the purchasing process; reviews and processes orders and reviews invoices, packing slips for accuracy; resolves discrepancies in a timely manner.

Human Resources & Benefit Administration Support

· Administer employee benefit programs including health, dental/vision and related insurances, 403b plan, and related offerings.

· Serve as primary liaison with benefit brokers and insurance carriers.

· Collaborates with Human Resources to manage benefit enrollments, changes, annual renewals, reconciliations, and compliance reporting.

· Manage COBRA using third party vendor.

· Assist with payroll-related benefit deductions and reporting.

· Support compliance with applicable employment and benefit regulations including COBRA, ACA, and retirement plan requirements.

LACASA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws.

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $55,000 - $70,000