Onsite / Staffing Coordinator

Pay: $20.00 - $25.00 per hour

Job description:

Onsite / Staffing Coordinator

Company: LaborNow of America
Employment Type: Full-Time
Schedule: Monday–Friday, Flexible hours, with flexibility for overtime, early mornings, evenings, and weekends as needed
Work Environment: Office-based position within a food manufacturing facility, with regular exposure to production plant operations.

Position Overview

LaborNow of America is seeking an experienced, highly organized, and bilingual (English/Spanish) Onsite / Staffing Coordinator to support our growing staffing operations.

We are looking for a hands-on professional with a strong background in high-volume recruiting, employee onboarding, payroll administration, workplace safety, and compliance.

The ideal candidate is proactive, detail-oriented, comfortable working in a fast-paced environment, and capable of managing multiple priorities while maintaining excellent relationships with employees, clients, and internal teams.

This position goes beyond traditional recruiting. The selected candidate will play an important role in daily staffing operations, ensuring employees are properly recruited, onboarded, trained, and supported throughout their assignments.

Key Responsibilities Onsite & Staffing Operations

• Manage the full recruitment cycle, including sourcing, screening, interviewing, selecting, and placing candidates.
• Recruit for high-volume industrial, manufacturing, warehouse, logistics, and general labor positions.
• Maintain an active pipeline of qualified candidates to meet current and anticipated staffing demands.
• Coordinate interviews, job offers, orientations, and employee start dates.
• Develop recruiting strategies using job boards, social media, referrals, community partnerships, and local outreach.
• Communicate regularly with clients regarding staffing orders, attendance, employee performance, and workforce needs.
• Respond promptly to employee and client inquiries, including urgent staffing requests.

Onboarding, ATS & Compliance

• Manage employee records and onboarding documentation using ClearCompany (ClearCo) or similar Applicant Tracking Systems (ATS).
• Initiate and monitor background checks, ensuring proper documentation and follow-up.
• Complete and verify Form I-9 documentation and process E-Verify cases when applicable.
• Ensure onboarding requirements are completed accurately and within applicable deadlines.
• Maintain organized, accurate, and confidential employee files.
• Conduct regular audits to identify missing documentation, errors, and compliance concerns.
• Follow company policies, client requirements, and applicable employment regulations.

Payroll & Timekeeping

• Review employee timecards, attendance records, and hours worked.
• Assist with weekly payroll preparation and verification.
• Identify and resolve timekeeping discrepancies in coordination with employees, clients, and payroll personnel.
• Work with electronic timekeeping systems and payroll platforms.
• Ensure payroll information is accurate and submitted within established deadlines.
• Maintain proper documentation for authorized timecard adjustments.

Employee Orientations, Training & Safety

• Conduct new-hire orientations in English and Spanish.
• Explain assignment expectations, attendance policies, workplace rules, and safety procedures.
• Coordinate required safety training and client-specific onboarding.
• Reinforce workplace safety standards, proper use of personal protective equipment (PPE), and client policies.
• Assist with employee incident reporting, workplace concerns, and safety-related documentation.
• Visit client facilities to support employee orientations, workforce needs, and operational concerns.

Employee Relations & Client Support

• Serve as a primary point of contact for assigned employees and clients.
• Address employee concerns professionally, promptly, and confidentially.
• Monitor attendance, punctuality, performance, and assignment-related issues.
• Support employee retention and maintain positive working relationships.
• Assist with resolving workplace concerns and escalating sensitive matters when appropriate.
• Collaborate with internal teams to maintain consistent staffing coverage and service quality.

Required Qualifications

• 3 years of recruiting or staffing experience, preferably within a staffing agency or high-volume industrial environment.
• Strong experience managing the full recruitment and onboarding process.
• Bilingual in English and Spanish, with the ability to communicate professionally in both languages.
• Experience with payroll administration, timekeeping, and employee attendance verification.
• Knowledge of Form I-9, E-Verify, background-check procedures, and employment documentation.
• Experience conducting employee orientations and coordinating workplace safety training.
• Proficiency with Applicant Tracking Systems (ATS); ClearCompany experience is highly preferred.
• Strong proficiency with Microsoft Outlook, Excel, Word, Teams, and other Microsoft Office applications.
• Excellent organizational, multitasking, and time-management skills.
• Strong communication, problem-solving, and interpersonal abilities.
• Ability to work independently, take initiative, and respond effectively to changing priorities.
• Valid driver's license, reliable transportation, and willingness to travel between client sites and company offices.

Preferred Qualifications

• Previous experience working for a staffing agency supporting multiple client accounts.
• Experience recruiting for manufacturing, distribution, logistics, and warehouse operations.
• Familiarity with WurkNow, ADP, or similar payroll and workforce management platforms.
• Experience managing high-volume employee onboarding and compliance audits.
• Knowledge of workplace safety procedures and incident reporting.
• Experience supporting onsite staffing operations and client relationships.

Schedule & Flexibility

The standard work schedule is Monday through Friday, with flexible hours.

The selected candidate must be available to adjust their schedule based on business and client needs, which may include:

• Early-morning or evening orientations.
• Overtime during high-volume recruiting periods.
• Weekend support when required.
• Travel between LaborNow office and near locations.
• Responding to time-sensitive staffing and employee matters.

What We're Looking For

We are looking for someone who takes ownership of their responsibilities, understands the importance of compliance, and genuinely enjoys working with people.

The ideal candidate is not someone who simply fills job orders. We need a professional who can anticipate staffing needs, stay organized, maintain accurate employee records, support payroll and compliance, and represent LaborNow professionally at client locations.

As our operations continue to grow, we need someone who can grow with us while maintaining the high standards of service, accountability, and professionalism our clients and employees deserve.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Experience:

• Full cycle recruiting: 3 years (Required)
• Staffing Agency: 3 years (Required)
• Payroll: 3 years (Required)
• Safety: 3 years (Required)

Language:

• Spanish (Required)

Work Location: In person

Salary : $20 - $25