Stores and Mail Operations Supervisor - Albany

Duties Description

Standard Duties:
As a Stores & Mail Operations Supervisor in the Business Administrative Bureau’s Fleet and Inventory Unit, you will perform the following duties:

• Supervise subordinate staff
• Train and evaluate staff
• Approve travel plans and timesheets
• Manage inventory flow through department software
• Process surplus and arrival of inventory including department vehicles
• Assist statewide staff with fleet needs
• Assist with fleet fuel card management and agency EV charging needs
• Assist with accident management corresponding with OGS, DOL Property and Budget Offices
• Work with Budget and Accounting to process records and billings
• Oversee preventative maintenance scheduling of agency fleet vehicles
• Provide fleet/inventory reporting to management
• Manage equipment database for moves/work orders, new asset tags, and surpluses assets
• Tag agency equipment and assets
• Organize areas of audit for equipment throughout the state
• Ability for some travel to complete physical inventory at all DOL sites
• Gather information for travel cost to be approved for inventory travel (gas, tolls, GSA meal per Diem, GSA hotel cost, and length of time needed to complete inventory in the region)
• Take local trips to the agency warehouse to assist with equipment moves, logistics, and space management
• Occasional assistance in DOL mailroom for high-volume distribution of incoming and outgoing mail
• Other duties as assigned

Minimum Qualifications

As this position requires travel, the appointee must have a valid license to operate a motor vehicle in New York State and have a motor vehicle or otherwise demonstrate their capacity to meet the transportation needs of the position.

Subsequent 55 B/C Qualifications:
A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service in a/an SG10 or higher and have a current Civil Service 55b/c approval letter.

52.7 Non-Competitive Promotion (NCP) Qualifications:
To be eligible for NCP, candidates must be in the Department of Labor promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service as a Office Assistant 2 Stores/Mail. If 3 or fewer qualified Department of Labor Office Assistant 2 Stores/Mail respond to this posting, Civil Service may approve the permanent appointment of one of the qualified Office Assistant 2 Stores/Mail without further examination.

Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.

70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 10 or higher determined to be similar by Civil Service.

Provisional Qualifications: Candidates must be in the Department of Labor promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service as a Office Assistant 2 Stores/Mail. If 3 or fewer qualified Department of Labor Office Assistant 2 Stores/Mail respond to this posting, Civil Service may approve the permanent appointment of one of the qualified Office Assistant 2 Stores/Mail without further examination. The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.

Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.

Additional Comments

Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Telecommuting is available and can be discussed during the interview.

Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.

Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location.

We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting (up to 40%) and alternative work schedules to eligible employees. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Salary : $50,425 - $61,548