Primary Purpose:

Perform the daily business office functions for the school district with accuracy and timeliness to maintain full compliance with state and federal laws, regulations, and best practices.

Qualifications:

Education/Certification:

High school diploma or GED

TASBO Certification Preferred

Special Knowledge/Skills:

• Strong understanding of local, state, and federal payroll, and financial regulations and compliance requirements.
• Excellent understanding of school district business rules, regulations, and best business practices.
• Ability to implement efficient payroll and other financial processes.
• Pays close attention to detail and can process financial data accurately and efficiently.
• Proficient in using Google software for tasks such as developing spreadsheets, managing databases, and preparing reports.
• Capable of overseeing and guiding team members to ensure smooth and accurate business office procedures.

Experience:

   3 years of business office experience at a high level of responsibility

   Texas Public School District Experience Preferred

   Experience working in Ascender is preferred.

Major Responsibilities and Duties:

Employee Benefits and Payroll

1. Assist as needed with payroll reporting, payroll processing, and verification.
2. Assist as needed with monitoring the payroll inbox and answering employee payroll questions.
3. Assist as needed with payoffs and verification of supplemental pay forms.
4. Plan and coordinate open enrollment annually.
5. Assist all new hires during the year with benefits enrollment.
6. Answer questions for staff regarding qualifying events and other benefit-related questions.
7. Process, prepare, and submit 1095s to employees and the IRS
8. Coordinate with Human Resources on various aspects of payroll and benefits to provide staff with exceptional customer service.

Finance

1. Prepare and post all cash receipts and post to the appropriate accounts.
2. Compile, maintain, and file all reports, and process the sales tax report.
3. Enter and prepare all business office requisitions for payment.
4. Process all refunds issued by the Business Office.

Administrative

1. Schedule and provide administrative support to the Chief Financial Officer.
2. Prepare, manage, and maintain and post all required annual postings to the Business Office Webpage.
3. Send notices to the newspaper as directed by the Chief Financial Officer
4. Maintain confidentiality of all information.
5. All other duties assigned by the Chief Financial Officer.

Supervisory Responsibilities:

            None.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress