What are the responsibilities and job description for the Sr Clerk & Recorder Tech position at La Plata County?
Serves as a lead staff member and performs clerical and administrative functions related to the operations of the County Clerk's office which include assisting the public in a tactful and courteous manner in all business related to vehicle titles and registration, recording and elections. Performs a variety of election & real estate recording support functions. Strong computer skills. Must be a resident of La Plata County.
Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible.
Receives all documents to be recorded in the County or filed with the clerk; examines documents for proper content; collects proper fees; records and indexes documents on a computer; recognizes legal descriptions and listings of grantor/grantee; assists the public in locating documents; makes frequent copies and performs searches as requested for both internal and external customers. Preserves and maintains historic county archived documents.
Issues marriage and civil union licenses.
Responsible for maintaining and monitoring accounts; prepares and sends invoices, posts and processes payments; balances daily receipts and department wide workbooks; prepares daily deposits.
Registers new voters and updates registration rolls; proofreads data entry to ensure accuracy. Conducts election under the supervision of the County Clerk and Elections Administrator; prepares election materials and assist in testing voting equipment; issues ballots for mail ballot and in-person voting; answers questions from the public regarding registration, voting and the election process.
Regular and predictable in-person attendance is required.
Important Job Functions
Maintains and upgrades professional knowledge, skills, and development by attending trainings as well as completing the Colorado Election Certification program within 6 months of hire.
Disseminates a variety of information to various agencies, divisions, and departments via telephone, mail, email or fax.
Serves as backup for other positions within the department.
Performs other related duties as assigned.
Material And Equipment Used
Computer and Software
General Office Equipment
Microfiche Equipment
Election Tabulation Software and Equipment
Colorado Revised Statutes
Education And Experience
High School diploma or GED; and,
One to two years of progressively responsible related experience; or,
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses And Certifications
None.
Knowledge Of
All applicable state, federal and local laws, rules and regulations.
Basic accounting and bookkeeping procedures.
Record keeping, report preparation, filing methods and records management techniques.
Standard business arithmetic, including percentages and decimals.
Correct English usage, including spelling, grammar, punctuation, and vocabulary.
General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment.
Computer applications related to the work.
Skill In
Using tact, discretion, initiative and independent judgment within established guidelines.
Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.
Typing at a rate of 40 net words per minute.
Organizing work, setting priorities, meeting critical deadlines, and following up assignments with minimum direction.
Customer service techniques.
Communicating clearly and effectively, orally and in writing.
Ability To
Ability to perform highly detailed work in a fasted paced environment accurately.
Ability to maintain a courteous and helpful manner in dealing with the public.
Ability to establish and maintain effective working relationships with a variety of individuals.
Ability to read and interpret documents such as rules, statutes, forms and procedure manuals.
Non-Discrimination and Affirmative Action Statement
La Plata County prohibits discrimination against or harassment of any person employed or seeking employment with La Plata County on the basis of race, color, religion, sex (including pregnancy), age, national origin, disability, veteran status, political affiliation, sexual orientation, gender identity, marital status or genetic information.
La Plata County is an affirmative action/equal opportunity employer. La Plata County takes affirmative action to assure equal employment opportunity for protected classes, persons with disabilities and for covered veterans. Covered veterans include: special disabled veterans, recently separated veterans, Vietnam era veterans, or any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge was authorized.
Inquiries regarding La Plata County's equal employment opportunity policies may be directed to:
Director of Human Resources
1101 E 2nd Avenue
Durango, CO 81301Tel: (970)382-6361
Fax: (970)375-7985
Email: HR@co.laplata.co.us
Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible.
Receives all documents to be recorded in the County or filed with the clerk; examines documents for proper content; collects proper fees; records and indexes documents on a computer; recognizes legal descriptions and listings of grantor/grantee; assists the public in locating documents; makes frequent copies and performs searches as requested for both internal and external customers. Preserves and maintains historic county archived documents.
Issues marriage and civil union licenses.
Responsible for maintaining and monitoring accounts; prepares and sends invoices, posts and processes payments; balances daily receipts and department wide workbooks; prepares daily deposits.
Registers new voters and updates registration rolls; proofreads data entry to ensure accuracy. Conducts election under the supervision of the County Clerk and Elections Administrator; prepares election materials and assist in testing voting equipment; issues ballots for mail ballot and in-person voting; answers questions from the public regarding registration, voting and the election process.
Regular and predictable in-person attendance is required.
Important Job Functions
Maintains and upgrades professional knowledge, skills, and development by attending trainings as well as completing the Colorado Election Certification program within 6 months of hire.
Disseminates a variety of information to various agencies, divisions, and departments via telephone, mail, email or fax.
Serves as backup for other positions within the department.
Performs other related duties as assigned.
Material And Equipment Used
Computer and Software
General Office Equipment
Microfiche Equipment
Election Tabulation Software and Equipment
Colorado Revised Statutes
Education And Experience
High School diploma or GED; and,
One to two years of progressively responsible related experience; or,
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses And Certifications
None.
Knowledge Of
All applicable state, federal and local laws, rules and regulations.
Basic accounting and bookkeeping procedures.
Record keeping, report preparation, filing methods and records management techniques.
Standard business arithmetic, including percentages and decimals.
Correct English usage, including spelling, grammar, punctuation, and vocabulary.
General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment.
Computer applications related to the work.
Skill In
Using tact, discretion, initiative and independent judgment within established guidelines.
Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.
Typing at a rate of 40 net words per minute.
Organizing work, setting priorities, meeting critical deadlines, and following up assignments with minimum direction.
Customer service techniques.
Communicating clearly and effectively, orally and in writing.
Ability To
Ability to perform highly detailed work in a fasted paced environment accurately.
Ability to maintain a courteous and helpful manner in dealing with the public.
Ability to establish and maintain effective working relationships with a variety of individuals.
Ability to read and interpret documents such as rules, statutes, forms and procedure manuals.
Non-Discrimination and Affirmative Action Statement
La Plata County prohibits discrimination against or harassment of any person employed or seeking employment with La Plata County on the basis of race, color, religion, sex (including pregnancy), age, national origin, disability, veteran status, political affiliation, sexual orientation, gender identity, marital status or genetic information.
La Plata County is an affirmative action/equal opportunity employer. La Plata County takes affirmative action to assure equal employment opportunity for protected classes, persons with disabilities and for covered veterans. Covered veterans include: special disabled veterans, recently separated veterans, Vietnam era veterans, or any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge was authorized.
Inquiries regarding La Plata County's equal employment opportunity policies may be directed to:
Director of Human Resources
1101 E 2nd Avenue
Durango, CO 81301Tel: (970)382-6361
Fax: (970)375-7985
Email: HR@co.laplata.co.us