What are the responsibilities and job description for the Contract/Procurement Specialist position at La Plata County?
Seeking professional for County bidding, contract development and other tasks. Will be on teams for County solicitations, contracts, amendments and POs. Liaison with county departments on contract/financial issues. Requires excellent verbal/written communication and must be a self starter. Proficient in MicroSoft 365 essential. BA in Public Administration or related field with 2 years of experience.
Performs technical, coordination, administrative and analytical functions for County bidding and procurement of capital equipment, materials and supplies. oversight of County contracts, assigns corresponding purchase orders. Reviews contracts, monitors payments, implements revisions, amendments, and assists with analysis of costs and projections. The Contract/Procurement Specialist acts as a liaison for County departments and the County finance office by resolving any questions, encumbrance issues, amendments or other situations that may arise during the contract period. Work is performed under the general supervision of the Contract Agent.
Summary
Essential functions, as defined under the American with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks:
Establishes criteria for; develops or assists departments in developing specifications; writes and issues IFBs/RFPs to procure a variety of required goods and services and negotiates and administers contracts.
Analyzes business practices and market conditions to evaluate bid responsiveness, contractor responsibility and contractor performance and performs basic analyses for firm fixed-price or similar contracts.
Conducts basic procurement procedures and techniques.
Reviews and monitors contract requirements, terms and conditions; communicates with contractors, elected officials, department heads, and project managers about contract status and required actions; implements revisions and amendments; and maintains the contract database.
Administers County's official public contracting record; organizes and prepares files for legal retention; coordinates permanent retention and computer disc retention system; maintains documents in the document management system; acts as the custodian of the official public records for procurement.
Performs commonly used contracting methods and contract templates related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions.
Presents factual information; composes memoranda, minutes and reports; and drafts contract provisions and supporting documents in conjunction with the Contract Agent and the County Attorney's Office.
Solicits sources of supply and analyzes prices, discount rates, delivery dates, transportation charges, previous performance, commitments and indications of financial responsibility and recommends the most advantageous offer.
Assigns work in terms of objectives, priorities and deadlines and provides additional assistance with new or unusual assignments.
Plans and carries out recurring work using established procedures, conferring with the supervisor or higher-level specialists as necessary on technical problems.
Performs other related duties as assigned.
Regular and predictable attendance is required.
Material And Equipment Used
General Office and Computer Equipment
Vehicle
Education And Experience
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities for this position would be:
Bachelor's Degree in Public Administration, Business Management, or Accounting with two years' experience related to governmental policies and procedures and demonstrated knowledge of capital projects;
Three to four years of progressively responsible related experience; or,
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses And Certifications
Valid State Driver's License.
Knowledge Of
Comprehensive knowledge of the County's purchasing policies and Colorado General Statutes
Comprehensive knowledge of the County's purchasing procedures
Comprehensive knowledge of the County financial information system
Comprehensive knowledge of accounting process
Ability to establish and maintain effective working relationships
Good judgment and ability to interpret and apply county policy, procedures and guidelines consistently
Skilled In
The use of a personal computer and general office equipment
Skilled in the use of complex accounting systems
Comprehensive communication skills sufficient to provide written and verbal correspondence/reports to program and management officials at the department, County or State level
Ability To
Research and resolve questions and concerns effectively
Create worksheets, type various documents, update manuals and post to County employee website
Train others in the use of finance computer system(s)
Performs technical, coordination, administrative and analytical functions for County bidding and procurement of capital equipment, materials and supplies. oversight of County contracts, assigns corresponding purchase orders. Reviews contracts, monitors payments, implements revisions, amendments, and assists with analysis of costs and projections. The Contract/Procurement Specialist acts as a liaison for County departments and the County finance office by resolving any questions, encumbrance issues, amendments or other situations that may arise during the contract period. Work is performed under the general supervision of the Contract Agent.
Summary
Essential functions, as defined under the American with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks:
Establishes criteria for; develops or assists departments in developing specifications; writes and issues IFBs/RFPs to procure a variety of required goods and services and negotiates and administers contracts.
Analyzes business practices and market conditions to evaluate bid responsiveness, contractor responsibility and contractor performance and performs basic analyses for firm fixed-price or similar contracts.
Conducts basic procurement procedures and techniques.
Reviews and monitors contract requirements, terms and conditions; communicates with contractors, elected officials, department heads, and project managers about contract status and required actions; implements revisions and amendments; and maintains the contract database.
Administers County's official public contracting record; organizes and prepares files for legal retention; coordinates permanent retention and computer disc retention system; maintains documents in the document management system; acts as the custodian of the official public records for procurement.
Performs commonly used contracting methods and contract templates related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions.
Presents factual information; composes memoranda, minutes and reports; and drafts contract provisions and supporting documents in conjunction with the Contract Agent and the County Attorney's Office.
Solicits sources of supply and analyzes prices, discount rates, delivery dates, transportation charges, previous performance, commitments and indications of financial responsibility and recommends the most advantageous offer.
Assigns work in terms of objectives, priorities and deadlines and provides additional assistance with new or unusual assignments.
Plans and carries out recurring work using established procedures, conferring with the supervisor or higher-level specialists as necessary on technical problems.
Performs other related duties as assigned.
Regular and predictable attendance is required.
Material And Equipment Used
General Office and Computer Equipment
Vehicle
Education And Experience
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities for this position would be:
Bachelor's Degree in Public Administration, Business Management, or Accounting with two years' experience related to governmental policies and procedures and demonstrated knowledge of capital projects;
Three to four years of progressively responsible related experience; or,
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses And Certifications
Valid State Driver's License.
Knowledge Of
Comprehensive knowledge of the County's purchasing policies and Colorado General Statutes
Comprehensive knowledge of the County's purchasing procedures
Comprehensive knowledge of the County financial information system
Comprehensive knowledge of accounting process
Ability to establish and maintain effective working relationships
Good judgment and ability to interpret and apply county policy, procedures and guidelines consistently
Skilled In
The use of a personal computer and general office equipment
Skilled in the use of complex accounting systems
Comprehensive communication skills sufficient to provide written and verbal correspondence/reports to program and management officials at the department, County or State level
Ability To
Research and resolve questions and concerns effectively
Create worksheets, type various documents, update manuals and post to County employee website
Train others in the use of finance computer system(s)