Automotive Office Assistant

JOB DESCRIPTION

JOB TITLE: Inventory Control Clerk

DEPARTMENT: Accounting

REPORTS TO: Business Office Manager

BACK UP: Business Office Manager

PRIMARY FUNCTIONS AND RESPONSIBILITIES:

• Complete daily inventory to update sold notices, rollbacks and switches.
• Compile daily exception report to make sure inventory is at a 100% accounted for.
• Maintain all inventory jackets including MSOs and titles, including weekly inventory of MSOs and titles. Research and request items that are not accounted for from other locations.
• Review invoice/MSRP/ACV reports as received making sure any missing items are scanned into the appropriate folders, that same day.
• Issue floorplan checks from the 3-Day Temporary Registration Report.
• Prepare posting daily fundings and assist with processing wholesale deals (if assigned).
• Assist DMV clerk with issuing refund checks to customers for excess license fees (if assigned).
• Provide filing and receptionist duties as needed.
• Scan invoices/MSRP to the appropriate person(s) for purchasing.
• View the inventory on RV Point daily to resolve all discrepancies or misspellings on sales code, color, fuel code (if motor home), footage (on used), body size and order numbers.
• Using the Transportation Log update daily transportation moves to and from each location.
• Transfer jackets & DMV packets to appropriate locations as units are moved.
• Print stock sheets every Friday or as requested by Sales Manager for sales personnel.
• Packages inventory and other files as needed for relocation.
• Collaborate with management to identify and communicate discrepancies.
• Communicate effectively with other departments via phone and email.
• Provide coverage and/or assistance for other accounting staff when needed.
• Assist with month-end closing procedures.
• Purchase New Units into current accounting software systems (Tucson office only).
• Provide back-up for audit upon request.
• Other duties as assigned.

PHYSICAL REQUIREMENTS:

• Requires ability to safely operate equipment.
• Requires ability to visually observe the condition of surroundings.
• Requires prolong sitting for up to 8 hours with shared working space.
• Requires the ability to work outside of normal business hours or on weekends to meet deadlines on occasion.
• Requires ability to hear and speak.
• Requires ability to stoop, bend, reach, lift and carry items between 20 and 55lbs often.
• Requires ability to occasionally push and pull items in excess of 55lbs with or without assistance.
• Requires ability to climb ladders and stairs of various heights.

TRAVEL REQUIREMENTS: X None Minimal Moderate High

QUALIFICATIONS:

Skills & Abilities:

• Utilizes problem solving skills for business related issues and works proactively to find solutions.
• Follows a systematic method of performing tasks while staying organized.
• Pays attention to the minute details of the task you are performing.
• Accepts accountability and responsibility for his/ her actions.
• Communicates effectively in writing and speaking.
• Acts truthfully and with integrity in the workplace.
• Ability to adapt to new processes and make adjustments as needed.
• Understands deadlines and applies the appropriate sense of urgency to all tasks.
• Dependable and trustworthy.
• Acts calmly and with patience if/when under stress and strain, and not being hasty or impetuous.

Exhibits a pleasant and friendly demeanor toward others.

Experience:

• High School diploma or equivalent certificate.
• Knowledge of automotive accounting; understanding of debits and credits.
• Basic computer and math skills.
• General knowledge of Excel, internet applications and ERP systems.