Athletic Purchasing Clerk

Job Title:         Athletics Purchasing Clerk                      Wage/Hour Status: Non-Exempt                              

Reports to:       Athletic Director                                            Pay Grade 3:    Administrative Support

Dept./School:    Athletic Department                                    Initiated Date:  March 8, 2007 

                                                                                                Revised Date:   October 31, 2018

District Primary Purpose:                  To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose:          To assist in the daily operation of the Athletic Department office to insure efficiency and effectiveness in the performance of tasks that facilitate the success of the Athletic Program.              

Qualifications:                                              

Education/Certification:        High School Graduate or Higher              

Experience:                             Three years clerical experience

Knowledge/Skills:                 Use of Dell or other Personal Computer

                                                Ability to type with reasonable accuracy a minimum of 60 words per minute

                                                Correct English usage, grammar, spelling, and punctuation

                                                Modern office methods and procedures equipment and filing systems

                                                Business letter and report-writing techniques

                                                Proofreading

                                                Statistical and record-keeping principles and procedures

                                                Following oral and written instructions

Major Responsibilities and Duties: 

1. Assists in receiving and routing incoming calls.

1. Assists in the performance of office routines and practices.

1. Assists in preparing and organizing information required for budgeting, accounting, purchasing and competitive bidding process.

1. Type letters, reports and memos for the Athletic Directors.

1. Assists in preparing and organizing information for the coordination and scheduling of athletic events and activities.

1. Assists in preparing correspondence and reports, and organizes data for department communication.

1. Input game officials/gameworkers Purchase Order requisitions and pay promptly.

1. Input Game/Practice Bus requisitions and confirm.

1. Input Bid item requisitions as they pertain to the sport and campus.

1. Input all work orders for equipment repairs, facilities repair or game preparation.

1. Fax all purchase orders as they are received and confirm with appropriate vendor.

1. Monitor the use of/and make copies as needed for the Athletic Office.

1. Identify boxes as they are delivered with proper PO number and sport (campus) it belongs to.

1. Notify proper Head Coaches/Athletic Coordinator as equipment arrives.

1. Open and distribute mail as delivered to the Athletic Office.

1. Confirm all equipment for purchase orders and send for payment when we receive invoices.

1. Input Purchase Orders Requisitions as needed for the Athletic Director.

1. Assists in ordering and maintaining office supplies.

1. Input monthly purchasing order requisition for Athlete meals – (receive invoice, send for payment, file).

1. Assist in maintaining proper filing of all equipment, meals, and any other invoices received.

1. Perform other duties as assigned.

WORKING CONDITIONS:   

Mental Demands:     

Reading: ability to communicate effectively (verbally and written); maintain emotional control under stress.

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS:           226 Days