What are the responsibilities and job description for the Admissions & Enrollment Specialist (2026-2027) position at La Joya Independent School District?
Job Title: Admissions & Enrollment Specialist Wage/Hour Status: Non-Excempt
Reports to: Coordinator of Admissions & Records Pay Grade: Adm. Support: - 2
Dept./School: Academics and School Leadership Initiated Date: June 2025
WHO WE ARE
La Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year legacy in the Rio Grande Valley. The district’s vision - Educational Excellence: The Right of Every Student - conveys our urgent focus on students.
Our work is rooted in five district priorities, which require collaboration and deep commitment to supporting one another as we serve the community.
- Customer Service
- Trust & Transparency
- High-Quality Instruction
- Excellence in Leadership
- Integrity & Accountability
We are focused on ensuring every student in La Joya ISD has access to a high-quality, best-fit school as we work to improve from a B-district to an A-rated district. We serve more than 22,000 students in more than 30 schools and span six municipalities, covering more than 220 square miles.
WHO WE ARE LOOKING FOR
La Joya ISD is seeking a detail-oriented and family-focused individual to serve as an Admissions and Enrollment Specialist. This position plays a key role in ensuring a smooth and welcoming enrollment experience for new and returning families. Under the supervision of the Coordinator of Admissions and Records, the Admissions and Enrollment Specialist supports registration, processes enrollment and transfer documentation, and assists in family recruitment efforts.
The ideal candidate will:
- Guide families through the enrollment and registration process, ensuring accuracy and compliance
- Process student documentation, including intra-district and inter-district transfer requests
- Collaborate with school staff and central office departments to resolve enrollment-related issues
- Promote district enrollment opportunities to prospective families
- Maintain accurate and organized records to support compliance and reporting
WHY LA JOYA ISD
You will be joining a district that is building on a legacy of achievement while rapidly improving and creating systems to reach new heights for student outcomes. You will receive intentional, targeted support in your leadership journey and have access to the highest-quality, research-based resources and instructional materials. We are also a district focused on continuous improvement and rigorous analysis of where we need to grow and learn.
QUALIFICATIONS
Education/Certification:
- High school diploma or GED required
- Associate degree or college coursework in education, business, or related field preferred
- Valid Texas driver’s license
Experience:
- Minimum of one (1) year of experience in a school, customer service, or clerical setting
- Experience with student records, registration systems, or data entry preferred
- Demonstrated ability to support diverse, multilingual families is a plus
Special Knowledge and Skills
- Bilingual (English/Spanish) required
- Strong interpersonal and communication skills
- Ability to work with sensitive student information and maintain confidentiality
- Knowledge of school district enrollment policies and procedures
- Proficient in computer applications including Microsoft Office and student information systems (e.g., Skyward)
MAJOR RESPONSIBILITIES AND DUTIES
Family Enrollment Support:
- Assist families in completing enrollment, registration, and transfer applications
- Review submitted documents for accuracy, completeness, and eligibility
- Provide clear and courteous communication in person, by phone, and electronically
- Guide families in understanding district policies and school options
Records Processing and Documentation:
- Process and track intra-district and inter-district transfer requests
- Enter student information into the district’s student information system
- Maintain organized digital and physical files for all enrollment and transfer documents
- Support compliance with state and district regulations regarding student admission
Collaboration and Customer Service:
- Serve as a liaison between families, campuses, and central office teams to resolve enrollment-related questions or challenges
- Respond promptly and professionally to inquiries from parents and guardians
- Coordinate with the Coordinator of Admissions and Records to ensure consistency in enrollment practices across the district
Outreach and Recruitment:
- Participate in family recruitment events, such as open houses and community fairs
- Distribute enrollment materials and help promote La Joya ISD programs and services
- Assist in identifying barriers to enrollment and support solutions that increase access and equity
Data and Reporting Support:
- Support the maintenance of accurate enrollment data for reporting and state compliance
- Prepare summaries and updates as requested by the Coordinator of Admissions and Records
- Contribute to efforts that monitor enrollment trends and support district planning
Other duties as assigned
Supervisory Responsibilities
N/A
WORKING CONDITIONS
Mental Demands:
- Maintain emotional control under stress
- Work with frequent interruptions and deadlines
- Handle confidential matters with discretion
- Demonstrate strong decision-making and problem-solving skills in high-stakes situations
Physical Demands:
- Occasional lifting and carrying (under 20 pounds)
- Prolonged use of computer and frequent walking during campus visits
- Occasional extended hours including evenings and weekends
Work Environment:
- District central office with frequent travel to campuses and community sites
- Regular interaction with students, families, district administrators, and external agencies
- Occasional exposure to difficult or emotional situations involving student/family crises
POSITION WORKING DAYS
226 days contract
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities, and management reserves the right to revise the job description or require that other responsibilities be performed when the job changes. Additionally, the minimum level of education notated as a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.